Top 30 Best Healthcare Collaboration Tools for Multi-Disciplinary Teams

With physician shortages and more flexible care models on the rise, passing patients from one provider to another has become routine. But without clear communication, these handoffs can quickly become messy. Doctors, nurses, specialists, pharmacists, administrators, and IT staff all have to stay on the same page to ensure patients receive consistent, high-quality care. That level of coordination is tough to maintain without the help of the right technology. Healthcare collaboration tools make this teamwork easier.

These platforms offer features like secure messaging, video calls, task tracking, and shared documentation all of which help teams stay connected and organized. Teams working across departments or locations can use these tools to keep up with patient updates, follow through on care plans, and avoid communication gaps. As a result, providers can focus more on treating patients and spend less time navigating inefficient processes.

Top 30 Best Healthcare Collaboration Tools

1. Microsoft Teams

Microsoft Teams combines chat, video calls, and document collaboration in a way that meets healthcare privacy requirements. Healthcare administrators find it a strong option because it maintains high security while simplifying communication both within and outside their organizations. The platform works smoothly with Microsoft 365 apps such as Outlook, Word, and SharePoint, helping teams coordinate their efforts more easily. Secure messaging, video meetings, and file sharing enable staff to work together efficiently across different departments.

Pros

• HIPAA-compliant communication
• Seamless integration with Microsoft 365
• Supports virtual consultations

Cons

• May require training for full utilization
• Potential for notification overload

2. Slack

Slack helps healthcare teams work together more efficiently through dedicated channels for different departments or ongoing projects. These focused spaces make it easier to keep conversations on track and ensure everyone stays updated on what matters most. The platform also connects with other tools, helping teams share updates and coordinate tasks more easily.

Pros:

• Customizable channels for departments
• Integrates with numerous healthcare apps
• User-friendly interface

Cons:

• Requires Enterprise Grid for HIPAA compliance
• May lead to fragmented communication if not managed

3.  Zoom for Healthcare

Pros:

• HIPAA-compliant video consultations
• High-quality video and audio
• Easy to schedule and join meetings

Cons:

• Dependent on stable internet connections

4. Doximity

Doximity is a versatile platform designed to enhance collaboration among healthcare professionals, offering tools like secure messaging, video conferencing, digital faxing, and a comprehensive directory of medical practitioners. It facilitates seamless communication and information sharing, making it easier for multi-disciplinary teams to coordinate patient care effectively.

Pros

• Extensive directory for easy networking among professionals
• Access to medical news and research updates

Cons

• Dependence on pharmaceutical advertising may raise content bias concerns
• Primarily U.S.-focused, limiting international collaboration.

5. Asana

Asana makes it easier for healthcare teams to stay organized and aligned. With features like task tracking, customizable workflows, and integration with tools like Slack and Google Drive, teams can stay connected and informed without the usual back-and-forth. The platform’s visual formats lists, boards, and timelines bring structure to complex projects, helping everyone understand their responsibilities and what’s coming next. Healthcare administrators can use Asana to plan projects, set deadlines, and monitor team progress without getting lost in paperwork or endless emails. Its clean layout puts priorities front and center, making it easier to spot what needs attention and keep everything moving forward.

Pros:

• Customizable task boards
• Visual project timelines
• Integration with various apps

Cons:

• Not healthcare-specific
• May need customization for clinical workflows

6. Trello 

Trello improve how healthcare teams manage tasks and communicate across departments. Its board-based layout, made up of lists and cards, makes it easy to organize everything from patient care plans to admin duties and collaborative projects. Teams can break down complex workflows into manageable steps, assign responsibilities clearly, and track progress as it happens. The platform connects easily with commonly used tools like Slack and Google Drive, helping team members stay updated without jumping between apps.

Pros

• Integration options with third-party applications
• Accessible across multiple platforms, including mobile

Cons

• Potential challenges in managing multiple projects simultaneously

7. Basecamp

Basecamp keeps things simple for healthcare teams juggling multiple responsibilities. It brings conversations, tasks, and file sharing into a single space, helping clinicians, administrators, and support staff work together without confusion. The interface is clean and easy to use, so teams can focus on patient care instead of navigating complicated tools. It works well for keeping everyone aligned, especially in fast-paced environments where quick updates matter. However, teams looking for deeper project tracking features or more flexibility in customizing workflows might find its capabilities limited.

Pros:

• All-in-one collaboration suite
• Flat-rate pricing

Cons:

• Lacks specialized healthcare features

8.  Monday.com

monday.com is a versatile work management platform that helps healthcare teams collaborate effectively across different departments. Its visual boards and automation tools improve how patient care is coordinated, simplify administrative tasks, and enhance communication within the organization. Although it offers strong capabilities and flexibility, some teams might struggle with a steep learning curve, and smaller organizations could find the pricing challenging to fit their budgets.

Pros

• Clean and intuitive user interface that makes tracking projects easy
• Simple drag-and-drop features for quick task management

Cons

• Some features may feel unnecessary and create distractions
• Pricing can be unpredictable and hard to estimate accurately

9. Cellma 

Cellma brings healthcare teams together by bringing patient information, communication features, and care plans into a single, connected platform. It brings clarity to complex clinical settings and helps doctors, nurses, and other healthcare workers coordinate better around each patient’s needs. As a result, everyone involved in a patient’s care stays on the same page. The system makes scheduling multidisciplinary team meetings more efficient, which can help reduce delays in decision-making and treatment. However, due to the system’s depth and range of tools, new users might need considerable time and training to use it confidently and fully.

Pros

• Makes it easier to organize and manage MDT meetings

Cons

• Has a steep learning curve for new users

10. MediRecords

MediRecords brings healthcare teams together in a shared digital space that makes communication and patient management more straightforward. Built with collaborative care in mind, it helps general practitioners, specialists, and allied health professionals work more efficiently. The platform combines chat functions, shared patient records, telehealth features, and flexible workflows to support both everyday tasks and complex care coordination. Clinicians can easily manage appointments, hold virtual consultations, and stay connected with their teams, all in one place.

Pros

• Team chat keeps communication flowing
• Shared worklists and patient files improve coordination
• Telehealth tools and scheduling features add convenience

Cons

• Some users might need time to get familiar with the system

11. TigerConnect

TigerConnect helps healthcare teams stay connected and organized through a cloud-based communication platform built for clinical collaboration. Used by more than 7,000 healthcare organizations, it brings together secure messaging, voice and video calls, and timely alerts in one place. The platform works smoothly with existing tools like EHRs, scheduling systems, and patient monitors, making it easier for teams to access the information they need. Features such as role-based messaging, flexible team setup, and patient-focused chats help keep conversations clear and organized, especially in fast-paced environments.

Pros

• Integration with EHRs and other clinical systems.
• User-friendly interface

Cons

• Some users report technical issues like abrupt logouts and system crashes.

12. Doxy.me

Doxy.me makes virtual healthcare visits simple for both patients and providers. This browser-based platform allows doctors to conduct video consultations, send and receive messages, and share documents in a secure, HIPAA-compliant setting. Getting started is easy there’s no need to download any software. Patients can join their appointments with just a link, while healthcare professionals can focus on care instead of tech issues. The clean and intuitive interface keeps things moving smoothly, making it easier to connect and communicate during online visits.

Pros

• HIPAA, GDPR, and HITECH compliant
• Free basic plan with unlimited sessions
• Customizable virtual waiting rooms

Cons

• Occasional video/audio freezing and connectivity issues

13. Evernote 

Evernote Teams has carved out a niche in healthcare collaboration by offering a centralized workspace where multidisciplinary teams can seamlessly share notes, manage tasks, and organize patient care documentation. Its intuitive interface supports real-time collaboration, making it easier for clinicians, administrators, and support staff to stay aligned. However, while it’s a powerful tool for information management, some users have noted that it may lack certain advanced project management features and that its pricing could be a consideration for smaller teams.

Pros:

• Collaboration with shared notebooks and tasks
• Secure data handling with features like two-factor authentication

Cons

• Advanced features are confined to higher-tier paid plans

14. Spok

Spok is a clinical communication and collaboration platform that improves coordination among healthcare teams from different specialties. It combines secure messaging, on-call scheduling, clinical alerting, and enterprise directory services into a single system. This setup helps healthcare professionals communicate effectively across departments and locations. The platform delivers timely updates, ensuring care teams have the information they need when it matters most, which is vital for patient safety and smooth operations.

Pros

• HIPAA-compliant
• Available in both hosted and on-premise deployment options

Cons

• Integration with existing systems can be resource-intensive. 

15. Onpage

OnPage is a clinical communication platform that complies with HIPAA regulations and helps healthcare teams work together more effectively. It provides secure, encrypted messaging along with tools for managing on-call schedules and escalating urgent alerts. The platform also facilitates communication between patients and providers within a single system. Among its key features are persistent alerts that ensure important messages are noticed, detailed message tracking with audit trails, and the ability to connect with EMRs to send timely, relevant notifications.

Pros

• High-priority messaging with persistent alerts
• Customizable escalation policies
• Tracking and reporting capabilities

Cons

• Limited features beyond core functionalities

16. Celo

Celo is a secure and HIPAA-compliant platform that helps healthcare teams communicate and coordinate effectively across different specialties. It provides role-based messaging, secure sharing of multimedia, patient case management, and connects smoothly with EHRs. Accessible on both mobile and web, the platform offers an intuitive interface that makes it easy for users to stay connected. Celo improves collaboration among healthcare professionals and supports communication with patients and other key partners, helping teams work together more efficiently.

Pros:

• HIPAA-compliant secure messaging
• Integration with EHR systems

Cons

• Feature set may be basic compared to comprehensive platforms.

 17. Lark 

Lark stands out from traditional CRMs by focusing on team collaboration and immediate data sharing, which is especially important in healthcare settings where doctors, administrative staff, and patients need to work closely together. The platform uses AI-powered analytics to reveal patterns in patient engagement and improve how care is managed, helping teams make smarter decisions.

Pros:

• Easy onboarding process with an intuitive interface
• Customizable task lists, checklists, and workflows to match team needs
• Excellent support for teams working across different locations

Cons:

• It may take some users a while to fully understand and use all its features effectively

18. Google Docs

Google Docs is a popular cloud-based word processor that enables healthcare teams from various disciplines to work together on documents simultaneously. Its user-friendly layout allows multiple people to edit and update patient care plans, clinical notes, and administrative records all at once. The platform connects smoothly with other Google Workspace apps like Drive, Sheets, and Meet, which adds value in a healthcare environment. Despite these benefits, healthcare providers need to take extra steps to comply with regulations such as HIPAA when handling sensitive patient data on this platform.

Pros

• Allows multiple users to edit documents at the same time
• Keeps a detailed history of document changes
• Includes voice typing and accessibility tools

Cons:

• Requires a stable internet connection to function properly

19. OceanMD

OceanMD is a digital health platform that helps multidisciplinary healthcare teams work together more effectively by improving patient engagement and clinical processes. It connects with more than 30 EMRs and health information systems through open, standards-based APIs like HL7 FHIR. The platform includes features such as online appointment scheduling, secure messaging between patients and providers, automated reminders for appointments, digital check-in via kiosks and tablets, self-service digital forms, and a tool called Ocean Studies for gathering research data.

Pros

• Comprehensive suite of tools for patient engagement and clinical workflows

Cons

• May require training for healthcare professionals to fully utilize the platform’s features.

20. Tebra

Tebra is an all-in-one EHR platform built to help independent healthcare practices manage their daily tasks more effectively while encouraging teamwork among diverse medical professionals. It brings together key features like customizable charting, secure messaging, online appointment booking, telehealth, and billing into a single system. The platform supports multiple providers working together, allowing them to share charts and get updates instantly, which helps improve communication and coordination across various specialties.

Pros

• ONC-certified, HIPAA-compliant, and MIPS-ready

Cons

• Pricing may be higher compared to some alternatives.

21. Smartsheet

Smartsheet is a flexible work management tool that helps healthcare teams collaborate more effectively. It offers a variety of options to track projects, manage resources, and automate workflows. Teams can organize their tasks, keep an eye on progress, and easily share information using its customizable interface. Tools like Gantt charts, Kanban boards, and calendar views support different ways of managing projects, so teams can work in the way that suits them best. The platform also connects with widely used apps like Google Workspace, Microsoft 365, and Epic, which improves coordination across healthcare systems.

Pros

• Automated workflows to streamline processes
• Real-time collaboration and document sharing

Cons

• Performance may vary with large datasets
• Limited offline functionality

22. ClickUp 

ClickUp provides tools that help healthcare teams from different disciplines work together smoothly across departments. Its workflows can be adjusted to fit specific needs, and it includes chat functions along with connections to more than 1,000 other apps, making it easier for clinicians, administrators, and support staff to coordinate their tasks. The platform also meets HIPAA standards, keeping patient information secure. Features like task automation, document sharing, and visual dashboards help simplify daily operations.

Pros

• HIPAA-compliant and secure
• Extensive app integrations
• Visual dashboards and reporting

Cons

• Occasional performance lags
• Mobile app limitations

23. Wrike 

Wrike provides a powerful platform that helps healthcare teams work together smoothly across different departments. It allows teams to manage complex projects effectively, whether they involve patient care or administrative duties. The platform offers workflows and dashboards that users can adjust to fit their specific needs. It also ensures HIPAA-compliant document sharing and supports collaboration that keeps everyone connected. Additionally, Wrike integrates with more than 400 applications, making it easier for healthcare systems to connect various tools.

Pros:

• Workflows and dashboards can be customized to fit team needs
• Supports HIPAA-compliant document sharing

Cons:

• New users often face a steep learning curve
• The pricing may be too high for smaller healthcare teams

24. Redbooth

Redbooth is a project management platform that helps healthcare teams from different specialties work together more effectively. It brings tasks, messages, and documents into one place, making it easier for clinicians, administrators, and support staff to coordinate their efforts. The platform includes tools like task assignment, Gantt charts, HD video calls, and mobile apps, all of which promote clearer communication and better tracking of patient care and operations. Additionally, Redbooth connects with popular apps such as Google Drive and Slack, helping teams stay organized and connected.

Pros:

• Strong collaboration tools for teams
• Unlimited workspaces available with paid plans
• Mobile apps for both iOS and Android

Cons:

• Reporting and analytics features are limited
• The interface can feel awkward and less user-friendly at times

25.  Flock

Flock is a communication platform focused on boosting team productivity and keeping members actively involved through discussions and task management. It works well for both small groups and larger teams, offering tools such as direct messaging, video calls, file sharing, and integrated to-do lists. These features help different departments collaborate within a single workspace. The interface is user-friendly, and the platform supports multiple devices, making it easy for both office-based and remote workers to stay connected. However, finding specific files can sometimes be challenging.

Pros:

• Channel-based chat for organized conversations
• Ability to turn discussions into tasks and break them down into shared to-do lists

Cons:

• Video conferencing options are limited
• Customization features are quite basic

26. Zoho Cliq

Zoho Cliq brings messaging, video calls, file sharing, and third-party apps together in one space, making it easier for teams to stay connected and get work done. Teams can chat in real time or leave messages for later, which makes communication more flexible and practical for different work styles. It also follows strict data protection standards, including HIPAA compliance, making it a strong choice for industries that need secure internal communication. In terms of safety, Zoho Cliq includes features like multi-factor authentication and a well-structured compliance system that help protect sensitive information. Its compatibility with other Zoho tools and external apps also boosts its usefulness in everyday workflows.

Pros

• Offers multi-factor authentication for added security
• Built-in compliance measures for industries with strict data rules

Cons

• Can be tricky to configure advanced features
• Doesn’t function fully without an internet connection

27. Weave 

Weave is a communication platform built with healthcare practices in mind. It brings together calling, texting, scheduling, and payment tools into a single system that helps practices stay organized and stay in touch with their patients. Everything operates within HIPAA guidelines, so patient privacy stays protected. The platform makes it easier for healthcare teams to connect with patients through phone, email, and text, creating a smoother experience on both ends. It simplifies how teams manage their daily communications, helping reduce confusion and delays. Scheduling becomes less of a hassle, and handling payments is more straightforward. This all-in-one setup helps teams focus more on patient care and less on jumping between different systems.

Pros:

• No commitment to long-term contracts
• Interface is user-friendly and intuitive
• Covers all major communication needs in one place

Cons:

• Pricing details aren’t easy to find or understand

28. Spruce Health