Top 10 Best HRIS Systems for Healthcare
Managing human resources in healthcare requires a special approach. Every healthcare organization needs a HR software that handles complex scheduling, credential management, compliance tracking, and workforce analytics while ensuring HIPAA compliance. A Human Resource Information System (HRIS) made for healthcare can simplify these processes, improve efficiency, and enhance workforce management.
HR teams rely on an HRIS to handle tasks more efficiently and make informed decisions based on data. While most HR information systems come with essential tools for managing HR processes from start to finish, not all of them function the same way. Some cater to large enterprises, offering extensive capabilities, while others focus on small businesses with simpler, budget-friendly solutions. Features differ across platforms, and many allow adjustments to fit specific requirements like a healthcare organization.
Below are the ten best HRIS systems for healthcare professionals and organizations.
10 Best HRIS Systems for Healthcare
1. BambooHR
BambooHR is well-suited for small to medium-sized healthcare organizations. It simplifies HR tasks, helping save time and run effective initiatives with features like task automation, a centralized employee database, instant reports, and access to over 100 app integrations. Its user-friendly interface makes it a go-to option for healthcare organizations that want straightforward and efficient HR management.
One of the standout features of BambooHR is its mobile app, which makes it easy for HR teams and employees to handle tasks on the go. Whether they need to review time-off requests, check announcements, or sign documents electronically, everything is just a few taps away.
Key Features
- Applicant tracking system (ATS)
- Employee self-service portal
- Performance management tools
- Time-off tracking
- Intuitive user interface
Pros
- Exceptional customer support
- Easy adaptability for employees
Cons
- Does not offer as much features as other HR software
- There are only a few templates available for performance reporting.
Pricing
To get accurate pricing contact vendor for price. Bamboo also offers a free trial plan.
Despite the cons the software understands the demanding schedules of healthcare workers, which is why it simplifies HR tasks with automation and offers an all-in-one platform for your HR needs. With its easy-to-use tools, BambooHR helps boost job satisfaction and improve employee retention.
2. Connecteam
Connecteam makes it easy to recognize and reward employees. With features for recognition and rewards, every team member has access to an in-app chat and an employee directory. The platform is simple to use, works on various devices, and offers many tools for managing healthcare staff, including shift planning, time tracking, engagement, and compliance. You can schedule medical staff for different roles with its flexible scheduling tool, ensuring everything runs efficiently. If you need to make changes, you can quickly find replacements for last-minute shifts. Plus, it gives you full control over your healthcare workers’ shifts, whether they’re day or night shifts.
Key Features
- Employee training and onboarding.
- Centralized system for managing HR documents.
- Smart communication tools help improve team collaboration.
- Time off requests are managed efficiently within the system.
Pros
- Suitable for both small businesses and large corporations.
- Keeps user data safe and protected.
- Simple and easy-to-use interface.
- Quick and responsive customer support.
Cons
- There is no phone support available.
- It lacks built-in recruitment and payroll features.
- Integration options with other systems are limited.
Pricing
Connecteam HRIS system offers 5 different plans
- The Small Business Plan is completely free for up to 10 users.
- The Basic Plan costs $29 per month (billed annually) and covers the first 30 users. Each additional user costs $0.50 per month.
- The Advanced Plan is priced at $49 per month (billed annually) for the first 30 users, with an extra $1.50 per month for each additional user.
- The Expert Plan costs $99 per month (billed annually) for the first 30 users, while each extra user is $3 per month.
- For Enterprise Plans, pricing is customized based on specific business needs.
Ideal for healthcare teams looking for a mobile-friendly way to manage their workforce, track hours accurately, and organize shifts efficiently.
3. APS
APS healthcare HR software helps medical facilities handle employee schedules, compliance requirements, and payroll processing all in one system. The software recognizes that managing time tracking, labor distribution, and regulatory compliance is essential in healthcare. Instead of dealing with paper-based processes, you need an efficient solution that allows you to focus on delivering quality patient care.
Key Features
- APS simplifies complex payroll tasks, including shift differentials and overtime calculations.
- It provides GPS-based time tracking and a scheduling system that helps manage shifts across multiple locations.
- The built-in compliance tools keep you informed about the latest regulations, ensuring your facility stays up to date
Pros
- APS is cost effective
- Great customer service
- Easy to navigate
Cons
- Reporting feature suffers some limitations.
- Limited third-party integrations
4. UKG
UKG provides AI-driven workforce management, HR, and scheduling tools for the healthcare sector. These solutions help organizations attract and retain staff, enhance efficiency, and create a better work environment ultimately supporting patient-focused care across all operations. With UKG, healthcare providers can efficiently track physician schedules, analyze staffing trends, and access data-driven insights for smarter decision-making. The system also simplifies compliance management and allows nurses to quickly pick up open shifts through a more intuitive experience.
Key Features
- AI-powered analytics
- Comprehensive payroll management with global support
- Time and attendance tracking
Pros
- UKG offers both UKG Pro for HR management and UKG Ready for workforce management, allowing businesses to mix and match tools to meet their needs.
Cons
- Since UKG provides a broad range of solutions, it may not be ideal for organizations seeking a simple, narrowly focused tool for specific HR functions.
Pricing
Pricing is not revealed. Contact for pricing.
5. Workday
Workday’s HRIS fits businesses of all sizes and industries including healthcare, bringing workforce, payroll, and talent management together in a single system. It connects these functions so companies can work more efficiently while keeping employees engaged. It also bridges HR, finance, and IT, making it easier to connect workforce data with financial performance.
Key Features
- Advanced analytics
- Shift scheduling for healthcare employees
- Labor cost analytics
Pros
- Automated compliance management
- Workforce analytics with up-to-date insights
- Global payroll support
Cons
- Customizing workflows can be complicated
- Limited options for benefits customization
Pricing
Workday offers prizing based on the business need.
6. Gusto
Gusto is a great option for midsize companies, offering an affordable solution without sacrificing important features. It brings payroll management, benefits administration, and hiring tools together in one place, making HR tasks more manageable. One of Gusto’s biggest strengths is how easy it is to use. Setting it up takes little effort, and you won’t need an IT team to get started.
Key features
- Payroll management
- Employee benefits administration
- Time tracking
- Hiring and onboarding tools
- Employee self-service portal
Pros:
- Budget-friendly for midsize businesses.
- Simple setup and user-friendly interface.
- Reliable payroll and benefits management.
- Helpful customer support and learning resources.
Cons:
- Lacks advanced features.
- Unsuitable for large corporations.
- Basic reporting capabilities.
- Few options for customization.
Pricing
- Simple: $49 per month, plus $6 for each employee.
- Plus: $80 per month, $12 per employee.
- Premium: $180 per month, $22 per employee.
Gusto is a user-friendly option that is simple to set up and navigate. But if you require more sophisticated features, UKG might be a better fit.
7. Paychex
Paychex provides a straightforward and dependable solution for managing payroll and benefits, making it a solid option for businesses that want an easy-to-use system. Choose Paychex if you need an easy-to-use HRIS, prioritize payroll and benefits management, and value reliable customer support.
Key Features
- Tax filing features
- Payroll processing
- Employee benefit management.
Pros:
- Easy-to-use interface
- Strong payroll management
- Helpful customer support
Cons:
- Limited customization options
- Basic reporting and analytics
- Higher costs for advanced features
- Few third-party integrations
Pricing
- Starting monthly price: $39 per month plus $5 per person
- Pro and Enterprise plans require custom pricing
Paychex is better suited to healthcare organizations that do not require complex or advanced features.
8. Paylocity
Paylocity simplifies the challenges of managing a global workforce. It ensures HR processes remain consistent and compliant, no matter where employees are located. With advanced reporting tools, businesses can easily track workforce performance across different regions, allowing them to make well-informed decisions.
Pros
- Global payroll management
- Reliable compliance tracking across multiple countries
Cons
- Higher costs for advanced features
- Initial setup can be complex
- Limited customization for smaller teams
Pricing
Available upon request
Paylocity is a great option for large enterprises and expanding healthcare organizations that need efficient payroll and compliance solutions across multiple countries. It effectively handles global HR challenges, making it well-suited for companies with an international workforce.
9. Zoho People
Zoho offers a clean and calming interface with powerful automation tools. It helps reduce repetitive tasks by allowing users to set up approval bots, schedule events, and send reminders, ultimately boosting productivity.
Key Features
- All-in-One HR Management
- Accurate attendance tracking
- Efficient Leave Management
- Comprehensive Performance Reviews
Pros
- User-friendly interface with regular updates
- Available in multiple languages
Cons
- Some web features are missing from the mobile app
- Occasional slow loading times reported by users.
Pricing
- Essential HR Plan – $0.83 per employee/month
- Professional Plan – $1.66 per employee/month
- Premium Plan – $2.50 per employee/month
- Enterprise Plan – $4.16 per employee/month
Healthcare organizations need HRIS solutions with features like credential tracking, shift-based scheduling, and compliance management to meet industry regulations. While Zoho People provides a comprehensive HR tool, it may not include these specialized functions by default. As a result, you might need to customize the system or connect it with other software to fill the gaps.
10. Rippling
Rippling simplifies payroll processing for both US and international employees with strong automation and integrated features. It enables healthcare organizations to onboard employees remotely, offer benefits selection, automate time tracking, and manage payroll efficiently while keeping all employee data in one centralized system. The platform maintains a sleek and user-friendly interface, ensuring a smooth experience across both desktop and mobile devices.
Key Features
- Easy-to-use interface
- Payroll support for US-based and global employees
- Built-in automation for efficiency
Pros
- Wide range of integrations
- Clear breakdown of company expenses, including labor costs
Cons
- Payroll automation is not fully hands-off
- No free trial available
- HR Help Desk support requires an additional fee
- Less suitable for large businesses
Pricing
The basic plan costs $8 per employee each month, with the price increasing as additional features are included.
It is best for Telemedicine and multi-state healthcare operations. While Rippling provides various HR features, healthcare organizations should evaluate if its offerings match their unique requirements.
Choosing the right HR software for a healthcare organization is crucial for security, efficiency, and compliance. It must meet HIPAA regulations to protect patient data, offer employee self-service for managing emergency shifts, and include a mobile app for convenience. Reliable customer support is also essential due to the time-sensitive nature of healthcare work.
While HR software may not seem like a priority in a patient-focused industry, it plays a key role in workforce management, which directly impacts patient care. Selecting the right HRIS systems for healthcare based on your organization’s size, budget, and needs ensures smooth operations and a well-supported staff.
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