Top 10 Best Payroll Software for Healthcare

For any organization, payroll processing is an important part for efficient management and for healthcare, it is necessary. Payroll software for healthcare simplifies the management of payroll and accounting tasks. It automates key processes such as calculating employee pay, handling taxes, and generating insurance reports, saving time and reducing errors. By handling these essential tasks automatically, healthcare providers can focus more on their core operations, ensuring smooth business management.

Choosing the wrong payroll software can result in unnecessary delays, errors, and compliance problems, which can drain both time and money from your organization. To avoid these issues, it’s crucial to pick the right payroll solution from the beginning. A solid payroll software will transform how your company manages payroll, making sure payments are accurate, taxes are properly handled, and data is well-organized. Here are the top 10 payroll software options for healthcare.

What to Look Out For When Choosing a Payroll Software

• Regulatory compliance: Choose software that supports healthcare regulations like HIPAA, FMLA, and ACA.
• HR and benefits integration: Look for software that integrates with your existing HR and benefits systems for smooth data management.
• Payroll customization: Select software that can handle various pay structures and complex payroll requirements.
• User-friendly interface: Pick software with an intuitive design to reduce errors and minimize training time.
• Comprehensive reporting and analytics: Ensure the software provides detailed reports for payroll and compliance.
• Tax filing and management: Choose software that automates accurate tax filing and ensures compliance.
• Customer support: Opt for a provider with reliable and responsive customer service.
• Data security: Make sure the software has strong security measures to protect sensitive employee information.
• Affordable pricing: Ensure the software fits your budget while offering essential features.
• Employee self-service options: Select software that allows employees to view pay information and update personal details.
• Time tracking and scheduling integration: Ensure the software works well with time-tracking systems for accurate payroll, especially for varying shifts.

Top 10 Best Payroll Software for Healthcare

1. ADP Workforce Now

ADP’s Workforce Now HR system is an all-in-one solution that combines employee management and payroll software, catering to businesses with 50 to over 1,000 employees. A standout feature of Workforce Now is its payroll module, which automatically handles payroll calculations and tax processing. This ensures timely tax filings and effective management of compliance matters. ADP also saves time by integrating payroll data with other business functions such as timekeeping, general ledger, insurance, and other HR-related applications.

Pros:

• Automated workflows enhance productivity for both managers and employees
• ADP Assist, an AI-powered troubleshooter, is included in all plans
• Custom reports provide managers with up-to-date employee data

Cons:

• Performance and compensation management are available only as add-ons
• Workforce management is included only in the Premium plan
• The entry-level Select package does not include benefits administration

Is It Right for You?

ADP is best suited for mid-sized to large businesses. Smaller companies with fewer than 100 employees might end up paying for features they don’t fully need, such as comprehensive HR and payroll tools.

2. Gusto

Gusto simplifies payroll management by allowing users to set up payroll schedules and automate the process, easing administrative tasks. The system offers the flexibility to manage different pay rates and schedules, which is especially helpful in sectors like healthcare, where various employment types exist. Additionally, Gusto features an automatic payroll option, making it a good choice for small businesses with salaried employees. However, one downside is the need to navigate to a separate page to process contractor payments.

Pros:

• Minimizes manual payroll work
• Ensures tax compliance

Cons:

• Requires manual input for contractors
• Lacks comprehensive time-tracking tools

Is It Right for You? Small businesses seeking to integrate their existing time tracking with payroll software will find Gusto beneficial. However, it may not be ideal for healthcare practices needing a mobile app for payroll processing.

3. Hireology

Hireology is mainly an HR and recruitment platform, but it also offers a full payroll system as part of its extensive set of tools. This all-in-one solution helps you manage your workplace more effectively, making it easier to oversee various aspects of your operations.

For healthcare providers, Hireology’s payroll software is equipped to meet the needs of both medical facilities and home-based care. It automates payments and tax filings, helping you stay organized and increase efficiency.

Pros
All the essential resources your staff need are easily accessible in one place.

Cons
Some users find the interface a bit tricky to navigate, taking time to get comfortable with its full range of features.

Is it the Right Fit?

Ultimately, if you’re looking for an all-in-one platform that can handle both HR and payroll needs with automation, Hireology could be a good fit. But, be prepared for a learning curve for some users.

4. HR for Health

HR for Health simplifies payroll management for healthcare practices by offering an easy-to-use platform that ensures accuracy and compliance. It automates tasks like paycheck generation, approval workflows, and payroll revisions, all while being reviewed by legal professionals to protect you from potential legal issues. The platform also manages early paychecks and variable pay rates, making the payroll process more efficient and error-free.

Pros

• Specifically built for healthcare practices
• Automates compliance and workflow tasks
• Simplifies payroll with features like signature handling and easy submission processes

Cons:

• The initial setup can take time and effort, particularly for practices new to cloud-based systems
• Subscription costs may be higher, which could be challenging for smaller practices on tight budgets

Is it the Right Fit?

HR for Health is a strong payroll solution for healthcare practices, especially those looking for accuracy, compliance, and automation.

5. greytHR

greytHR brings together essential HR tools to help businesses grow and operate smoothly. As a payroll solution for the healthcare sector, it ensures compliance for safe and hassle-free operations. Many users appreciate how simple and accessible the platform is. It is easy to navigate, quick to learn, and backed by a supportive team that guides users every step of the way. The platform makes HR tasks more manageable by simplifying attendance tracking and improving task organization.

Pros

• Reliable payroll system
• Efficient payroll management
• Responsive customer support

Cons

• Limited options for customization
• Occasional slow loading times
• Performance issues

Is it the Right Fit?

greytHR could be a good fit for a healthcare organization, especially for those looking for an easy-to-use payroll system with compliance management. If reliability and flexibility are top priorities, it may be worth exploring alternatives before making a decision.

6. Rippling

Rippling ranks among the best workforce platforms, simplifying how businesses handle payroll, compliance, and HR in one centralized system. For healthcare facilities, it takes the hassle out of managing payroll and administrative tasks. By syncing data efficiently, it reduces the time spent on HR and IT duties, allowing payroll to be processed in just a few minutes.

Pros

• Easy-to-use interface for both administrators and employees
• Detailed permission settings for controlling employee access

Cons

• Getting a demo or pricing details can be challenging
• Lacks an automatic scheduling feature

Its intuitive interface simplifies tasks such as onboarding, benefits enrollment, and payroll processing, which can be particularly advantageous in a fast-paced healthcare environment. However, some users have reported challenges, including difficulties in obtaining demos or quotes and limitations in customer support accessibility. 

7. Justworks

Managing payroll for healthcare professionals, including doctors, nurses, and administrative staff, becomes more straightforward with Justworks. This software accommodates various pay rates, handles contractor and vendor payments, and processes off-cycle disbursements such as bonuses and commissions. Additionally, the integrated Expenses tool simplifies out-of-pocket reimbursements, allowing for more efficient financial reviews.

Pros

• User-friendly implementation and operation.​
• Accessible via the cloud.​

Cons

• Not suitable for large enterprises.

Users often praise its user-friendly interface and cloud-based accessibility. However, it’s important to note that Justworks may not be suitable for large enterprises. Therefore, for small to medium-sized healthcare organizations, Justworks can be an effective payroll solution.

8. UKG Pro

UKG asserts that its payroll software enhances productivity and lowers costs by reducing the need for additional labor and controlling payroll inflation.​

Pros

• Mobile and self-service tools actively involve employees, fostering greater engagement.​
• On-demand reporting and analytics provide comprehensive insight into payroll activities.​
• Automated workflows grant full control over the payroll process, ensuring accuracy and efficiency.​

Con

• New users might initially find the system somewhat challenging to navigate.

While UKG’s payroll system offers a comprehensive and user-friendly solution for healthcare organizations, potential users should be prepared for an initial learning period and occasional technical issues.

9. Paycor

Paycor’s healthcare payroll software streamlines operations for healthcare leaders with its unique features, supportive community, and enhanced customer experience. It centralizes all workforce data into one platform, reducing the need for multiple systems and making critical information easily accessible.

Pros

• User-Friendly Interface
• Effective Payroll Management

Cons

• Customer Support Challenges:
• Access Restrictions

Paycor offers user-friendly payroll and customizable HRIS features, healthcare organizations should carefully evaluate its customer support responsiveness and integration capabilities before implementation.​

10. OnPay

OnPay offers affordable payroll software that simplifies payroll processes for small businesses and nonprofit organizations, including small healthcare practices. It effectively addresses challenges such as payroll inaccuracies, compliance concerns, and benefits administration. Key features include automated tax submissions, employee self-service options, and compatibility with accounting software.

Pros

• Employee self-service options
• Intuitive user interface
• Quick payroll processing

Cons

• Absence of certain desired features
• Limited customer support services

​OnPay’s payroll software is particularly well-suited for healthcare providers due to its specialized features that address the unique needs of medical practices.

Choosing the right payroll software is essential for healthcare organizations striving to improve efficiency, maintain compliance, and boost employee satisfaction. To make an informed decision, focus on key aspects such as scalability, compliance features, system integration, and user-friendliness.

Recent challenges in the healthcare sector have highlighted the critical need for cybersecurity measures and operational resilience. Diversifying service providers and implementing strong security protocols are vital steps to mitigate risks associated with cyber threats.

Aligning your payroll software selection with your organization’s unique requirements and staying abreast of industry developments, means you can choose a solution that simplifies processes, supports strategic objectives, and safeguards against emerging challenges.