Top 30 Best Healthcare Onboarding Software Solutions

Click Boarding tackles the heavy lifting in onboarding. It automates steps like license checks, background screenings, I-9 verification, and drug testing. The system connects with your HR and credentialing tools, cutting out time-consuming tasks.

Instead of passing files back and forth between departments, everyone can work together on one platform. HR, IT, and managers stay aligned with built-in notifications and task updates. This keeps the entire process moving without bottlenecks. The platform also walks new hires through each stage from preboarding to onboarding, and even offboarding based on their role or team. Since the system works on mobile, desktop, and Microsoft Teams, employees stay informed and connected no matter where they are.

3. WorkBright

WorkBright makes it easier for new employees to complete their paperwork before their first day on the job. Instead of filling out forms at the office, new hires can upload documents like tax forms and IDs from their phone or computer. This remote approach helps save time and cuts down on delays, allowing HR teams to verify information faster.

New employees are guided step-by-step through required documents, including I-9s. Prompts help them fill out everything correctly, which reduces mistakes and lowers the risk of compliance issues. At the same time, HR managers can check in on each person’s progress, making it easier to keep things moving without confusion or back-and-forth emails.

4. StaffGlass

StaffGlass simplifies the hiring process by pulling applicant details directly from a government-issued ID into their profile, which removes the risk of manual entry mistakes. This initial profile becomes the foundation for communication and hiring, all within a secure platform. If the applicant is eventually hired, their profile automatically transitions into their employee record. From that point, you can manage required screenings, including background checks that pull from both criminal databases and courthouse records. The platform also supports verifying references, licenses, employment history, and driving records. These checks typically return results within minutes, which you can view directly from the secure dashboard.

You can also manage drug and alcohol screenings within the same system. StaffGlass offers multiple options, including basic 5-panel urine tests, more detailed 22-panel screenings that detect both prescription and illicit substances, as well as tests for alcohol and synthetic drugs.

5. Formstack

Formstack makes healthcare onboarding faster and less stressful for both patients and staff by turning paperwork into easy-to-use digital forms. Instead of wrestling with piles of documents, healthcare teams can create secure online forms and consent documents that patients can complete from their phones, tablets, or computers. These forms come with built-in e-signatures, smart logic that adjusts questions based on previous answers, and automatic routing to the right department, cutting down on back-and-forth.

The platform’s no-code builder allows healthcare providers to connect their forms with patient records from systems like EHRs or CRMs, so information is already filled in where needed. This makes tasks like insurance verification, medical history intake, and referrals much faster to process. It also helps staff stay on the same page, as documents and approvals move more efficiently between team members.

6. HealthStream

HealthStream simplifies the onboarding process for new healthcare workers by combining learning, compliance, and digital tools into one platform. It supports nearly 5 million professionals, helping them move confidently from their first day on the job to long-term growth. Through interactive simulations, skill-building modules, and credential tracking, HealthStream helps hospitals introduce new staff to real-world clinical expectations. Its platform adapts to each user’s progress and needs, making the experience feel personal and focused. Instead of just completing requirements, new hires learn in a way that builds real confidence and prepares them to care for patients effectively.

7. UKG

UKG offers workforce management, HR, and scheduling solutions created specifically for the healthcare sector. These tools help you hire and retain staff, simplify daily operations, and support better care delivery by putting employees first. The system goes beyond day-to-day management, supporting healthcare workers both professionally and personally, and helping to create an environment where staff feel seen and valued. This sense of care fosters a positive workplace culture that attracts new talent while encouraging current employees to stay committed to providing quality care.

The platform handles the complex demands of healthcare scheduling and attendance with ease, offering quick insights that help teams stay on track and productive. It’s built to support the realities of healthcare work, making it easier for teams to focus on patients without getting bogged down by inefficiencies.

8. BambooHR

BambooHR simplifies onboarding for healthcare teams by guiding HR, hiring managers, IT staff, and new employees through a structured pre-boarding process. Automated checklists walk each participant through key tasks such as completing documents, signing forms electronically, and preparing IT systems and welcome materials. New hires can access a mobile-friendly onboarding packet that allows them to fill out forms, upload photos, and view their work schedules straight from their phones often before their first day. This early start cuts down on administrative stress, allowing healthcare professionals to focus on patients once they arrive. After onboarding, the platform continues to support healthcare organizations with features like credential tracking for licenses and compliance, as well as regular performance check-ins and feedback cycles that encourage retention even in high-pressure environments.

9. TalentReef

TalentReef helps businesses that rely heavily on hourly workers like healthcare manage the hiring process more efficiently. It allows employers to post job openings across various platforms and keep track of all candidate details in a single place, cutting down on repetitive tasks and helping them hire faster. Recruiters can stay on top of applications and easily communicate with candidates throughout the process.

Once a candidate is hired, the onboarding system walks them through key steps like filling out tax forms and completing compliance training. These tasks can be done from a phone or tablet, making it easier for people who are constantly on the move. This mobile-friendly setup fits well with the fast-paced nature of hourly jobs.

10. Relias Onboarding

Relias Onboarding takes a smarter approach to training new clinicians in hospitals and nursing facilities. It starts with a detailed evaluation of each nurse’s clinical skills and preparedness across different areas such as ICU, medical-surgical, emergency care, and labor and delivery. Using the results, it creates a focused learning plan built around short, accredited lessons that address specific gaps in knowledge. Nurses can move past content they’ve already mastered and spend more time where they need improvement. At the same time, administrators gain visibility into progress through built-in reporting tools that connect with existing HR systems, helping new staff meet standards quickly without adding extra paperwork.

11. Symplr

Symplr’s Healthcare Onboarding solution helps hospitals and health systems create a smoother onboarding process that prioritizes the needs of providers. It simplifies credentialing, verification, and payer enrollment while keeping compliance in check. Instead of relying on scattered systems, it brings everything together into one unified source of provider information. This includes details related to credentialing, privileging, enrollment, EHRs, claims, and directory listings. The result is a faster and more efficient process that reduces repeated data entry, cuts down delays, and speeds up both patient care and provider reimbursement.

12. PreCheck

PreCheck has grown from a background screening tool into a full-scale hiring and compliance solution for the healthcare industry. It handles everything from criminal and drug checks to license monitoring, sanction screening, and immunization tracking. It also supports I-9 and E-Verify processing to help organizations meet compliance standards without unnecessary delays. Over time, PreCheck has adapted to meet healthcare’s specific hiring needs, making onboarding smoother and more reliable for HR teams.

It integrates well with major applicant tracking systems such as Oracle Recruiting Cloud and Taleo, allowing teams to verify credentials automatically and cut down on hiring delays. Some hospitals and healthcare groups have reported faster onboarding and improved accuracy when managing new hires.

13. Greenhouse

Greenhouse makes it easier to manage both hiring and onboarding from start to finish. You can create onboarding experiences that feel personal while cutting down on repetitive admin tasks through automation. Once you’ve set up an onboarding plan, you can use it again for future hires, which helps keep things consistent across the board. As your team brings in new employees, Greenhouse also helps you track how well your onboarding process is working. With built-in reporting and analytics, you can see what’s going well and where to make improvements, ensuring your new hires get off to a strong start.

14. Lattice

Lattice helps create a thoughtful and welcoming start for every new hire. It lets HR teams customize onboarding experiences using templates and welcome content that reflect the company’s culture. This level of preparation makes new employees feel included and more confident from day one. It also takes care of routine tasks like I-9 completions and manager follow-ups automatically, giving HR professionals more time to focus on people rather than paperwork. What sets it apart further is how it collects regular feedback through onboarding surveys. These early insights help healthcare organizations understand how new hires are adjusting, allowing them to act quickly to improve engagement and keep staff longer. Healthcare employers also appreciate how well Lattice connects onboarding with performance tracking and analytics, making it easier to manage compliance, adapt to staffing demands, and support ongoing development

HRMantra simplifies HR processes for medium to large businesses, especially when it comes to onboarding and automation. It brings recruitment, onboarding, document handling, e-signatures, and training coordination into one place, which cuts down on manual work and reduces hiring time by up to half, according to multiple case studies. The onboarding feature helps companies get new hires started faster with templates for offer letters, automated task tracking, and device and access assignments that are ready to go before day one. In addition to onboarding, the platform also manages payroll, attendance, performance, learning, reimbursements, and compliance. It includes mobile self-service options and dashboards that adapt based on job roles, making it a flexible solution that grows with your HR needs.

16. Zenefits

Zenefits helps businesses manage their HR tasks more efficiently, especially as they grow and add new employees. It brings together payroll, benefits, and other HR duties into one easy-to-use platform. The system takes care of payroll processing with automatic tax calculations and direct deposits, helping reduce mistakes and cutting down on manual tasks. It also eases the stress of managing employee benefits like health insurance, dental, vision, and retirement plans. Employers can track eligibility and handle enrollments with less effort, while the platform keeps everything updated as employees’ information changes. It also supports clear communication between the employer, employees, and benefits providers during changes like new enrollments or status updates. With Zenefits, HR management becomes more organized and far less overwhelming.

17. Paylocity

Paylocity simplifies the onboarding process by combining essential HR and payroll functions into one platform. It helps new hires settle in faster by offering tools that support their understanding of the company’s structure and expectations. The platform includes automated payroll processing, benefits administration, and customizable onboarding checklists that help keep things organized from day one. With its clear interface and built-in communication tools, HR teams and managers can easily connect with new employees, answer questions, and ensure that everyone stays on track. This focus on clarity and connection makes onboarding feel less like a process and more like a welcome.

18. CEIPAL Workforce

CEIPAL Workforce helps recruitment and staffing professionals stay focused on what matters connecting with people and making better hires. It uses AI to handle tasks like applicant tracking, vendor management, and workforce coordination, so users can spend more time on relationships and less on routine admin work.

It simplifies onboarding through electronic document collection, automated tasks, and built-in background checks, making the process faster and easier to manage. Instead of juggling tools, users access everything in one place, which cuts down on confusion and keeps things moving. HR teams also benefit from a shared dashboard where they can store new hire data, communicate updates, and ensure everyone stays on the same page. This setup encourages clarity, keeps the process compliant, and helps new employees settle in quickly.

Paycom is a cloud-based onboarding software that simplifies the hiring experience from start to finish. It focuses heavily on helping companies welcome and process new employees quickly and efficiently.

New hires can fill out and sign documents online, removing the need for physical paperwork. Employees also enter their own information directly into the system, which cuts down on errors and saves HR teams time. The platform handles everything from payroll and time tracking to recruitment and personnel management, making it easier for companies to stay organized during the hiring process. Its digital onboarding tools make it possible to process tax credits for eligible employees and speed up document handling with electronic signatures. This not only saves time but also ensures that important tasks don’t fall through the cracks during those crucial first days.

20. APS

APS helps you move faster from hire to paycheck by automating the onboarding process within its payroll and HR system. Once a new employee is added, their details sync automatically to create their profile, eliminating the need for manual data entry. This syncing also ensures all onboarding documents are stored and accessible within the employee’s record.

Instead of paperwork or re-entering the same information, you can save valuable time while reducing the risk of payroll mistakes. New employees can fill out and sign their documents electronically, and the system safely keeps their data for future use. In addition to handling logistics, the platform also helps new hires understand their responsibilities, so they’re more prepared to contribute from day one.

21. Connecteam

Connecteam makes onboarding faster and more convenient by letting new hires complete paperwork straight from their phones. Instead of relying on paper forms or office visits, employees can upload documents, complete training, and handle onboarding steps on their mobile devices. The guided process keeps everything clear and simple, helping them get started quickly.

It also simplifies compliance by storing licenses, forms, background checks, and health records in a digital format, reducing the chances of paperwork errors. All employee data stays secure and organized. For scheduling, managers can easily build and adjust shifts using a drag-and-drop system. The app’s location tracking and geofenced clock-ins support accurate payroll and keep field teams accountable.

22. CEDR HR

CEDR HR Solutions supports dental, wellness, and medical businesses across the U.S. with a practical HR platform that works for both managers and team members. The software includes tools like PTO tracking, employee self-service, and HIPAA training, helping teams stay organized and compliant from the start.

Beyond its digital features, CEDR offers hands-on support. Each user gets help from experienced HR experts who assist in building employee handbooks, handling complex policy changes, and solving onboarding issues as they come up. The platform also simplifies admin tasks with built-in document storage, e-signatures, and automated processes that help new hires meet required compliance standards immediately.

23. Workday

Workday’s onboarding software for healthcare simplifies and accelerates the hiring process for hospitals and care providers. Built into its widely used HCM platform, the system helps organizations cut down the average hiring time from 60 to 30 days. It reduces paperwork and manual tasks by automating recruitment steps like credential checks, benefit enrollments, and onboarding forms. The platform uses AI to guide each new hire through a structured process, keeping them informed and involved even before they officially start. It also connects data from HR, finance, and supply chain systems, allowing healthcare leaders to track staff readiness and address compliance needs like licenses, training, and diversity requirements with better accuracy and speed.

24. PulseHRM

PulseHRM helps organizations keep employee information organized in one place, making it easier to view and update personal details, job roles, and work history. Instead of juggling scattered records, HR teams can quickly find what they need, reducing time spent on manual searches. It also keeps sensitive documents safe while still making them easy to retrieve when needed. The software automates attendance tracking and leave requests, cutting down on mistakes that often come with manual input. It records working hours and different leave types accurately, helping managers approve time off without delays. HR professionals can create job posts, follow up on applicants, and manage interview feedback without switching between tools. Once a candidate is hired, the onboarding process becomes smoother everything from paperwork to training is handled in an organized way.

25. GoCo

GoCo simplifies the hiring and onboarding process, helping teams welcome new employees without the usual paperwork pile-up. New hires can complete all onboarding tasks remotely from any device, making the experience quicker and more convenient. In healthcare, where licensing, certifications, and specific onboarding steps are critical, GoCo makes it easier to keep everything on track. New staff handle I-9s, W-4s, benefit selections, and direct deposit details before their start date, so HR has fewer last-minute tasks to manage. Built-in checklists, alerts, and compliance tracking help ensure nothing gets missed, giving HR a clearer view of each new hire’s progress and requirements.

26. iSpring Learn

iSpring Learn makes it easier for healthcare organizations to onboard new hires and keep existing staff up to date. It handles everything from orientation for nurses to HIPAA compliance training, ensuring that essential lessons don’t get missed. Managers can set up automatic course assignments, monitor how employees are doing through secure assessments, and issue certificates once a course is completed. The mobile app allows staff to learn offline, which is ideal for those with hectic schedules or limited access to a stable connection. Meanwhile, the built-in analytics dashboard helps managers see who has completed training, where knowledge gaps exist, and how much the process is costing. From onboarding and compliance to sales and product education, iSpring Learn helps keep healthcare teams informed and prepared without interrupting their flow of work.

27. Namely

Namely’s healthcare onboarding software reimagines how hospitals and clinics welcome new employees, creating a more thoughtful and structured start to their journey. From the moment an offer is accepted, new hires receive personalized welcome messages and are guided through a simple step-by-step interface that makes the process less overwhelming. The platform supports digital completion of key forms, captures electronic signatures, and stores all necessary credentials securely. It also connects directly with verification systems like E‑Verify, helping organizations meet compliance standards without added stress. Namely supports task assignments based on each role, such as scheduling equipment pickups, assigning mandatory training, or reminding employees about benefit enrollment.

28. Healthie

Healthie creates a smooth and welcoming experience for health and wellness professionals as they bring new clients on board. From the first step, it simplifies client intake with digital forms that feed directly into a HIPAA-compliant EHR. Once an appointment is booked, the system automatically sends reminders, follow-ups, and patient portal invitations, taking pressure off providers to handle repetitive admin tasks. The platform brings scheduling, charting, billing, and telehealth into one place, making it easy for practitioners and their teams to stay organized and consistent across both desktop and mobile. With everything connected, providers can focus more on care and less on switching between systems.

29. Apploi

Apploi simplifies the process of managing certifications, licensures, and background checks by automatically flagging upcoming renewals and alerting HR teams before anything expires. This removes the need for constant follow-ups and manual tracking. It also connects credential checks directly with shift scheduling, which proves especially helpful in environments like post-acute care or staffing agencies where quick placement is critical. Communication becomes easier with built-in text and email templates, while clear analytics show where delays typically occur during the hiring process. These features help reduce hiring costs, speed up recruitment, and improve employee retention, even when hiring at scale. More than just a compliance tool, Apploi helps organizations build a workforce that’s fully prepared from the very first shift.

30. Zoho People

Zoho People simplifies the onboarding experience for healthcare teams by turning what’s often a complex, compliance-heavy process into something more structured and supportive. From the first interaction, HR teams can set up workflows that match different roles like clinicians or support staff, automatically sending out offer letters, digital documents, and welcome videos. Tasks and reminders reach both new employees and their managers without delay, keeping the process on track.

Important documentation such as licenses and background checks can be securely collected and stored in one place, a critical step for maintaining HIPAA standards. New hires are guided through their first days with built-in checklists, training modules, and goals that highlight key responsibilities and career development opportunities.

In conclusion, when done right healthcare onboarding software enhances patient safety, fosters staff loyalty, reduces costly turnover, and builds a workplace culture grounded in trust and preparedness. In healthcare, every action can affect patient outcomes, properly onboarding healthcare workers isn’t just a process it’s a critical part of maintaining high standards and keeping people safe.

Top 30 Best Healthcare Onboarding Software Solutions