Top 30 Best Healthcare Project Management Software Solutions
Healthcare project management software simplifies how hospitals, clinics, and medical organizations organize and complete projects. These digital tools help teams stay on top of everything from expanding facilities and upgrading IT systems to launching research programs, updating policies, rolling out patient care plans, and meeting compliance requirements. Managing these kinds of projects often involves strict deadlines, tight budgets, multiple departments, and industry regulations like HIPAA or HITECH. Instead of juggling spreadsheets, sticky notes, and scattered email updates, teams use project management platforms to keep everything in one place. These tools allow everyone involved administrators, clinical leads, consultants, and IT staff stay aligned, track progress, and avoid miscommunication. With clearer task assignments, built-in timelines, and better oversight, healthcare teams can stay focused on delivering quality care without losing track of critical project goals.
Below are 30 of the top healthcare project management software solutions available today.
Top 30 Best Healthcare Project Management Software Solutions
1. Smartsheet
SmartSuite stands out as a top project management tool for healthcare teams due to its wide range of features that support task planning, organization, and execution. It enhances team collaboration and communication, ensuring that everyone is aligned and improving efficiency by preventing errors and duplicated efforts. The interface, resembling spreadsheet tools like Google Sheets and Microsoft Excel, offers more than just basic features. It includes project templates, various viewing options, and enhanced collaboration tools.
Pros
- Efficiently handles large data sets, making it ideal for complex budgeting tasks.
- Provides strong data protection and ensures compliance with relevant standards.
- Great for those familiar with spreadsheet-style project management.
Cons:
- Steep learning curve for newcomers unfamiliar with spreadsheets.
- Lacks built-in time tracking and resource management capabilities
2. Asana
Asana is a versatile project management tool that caters to the needs of healthcare organizations, from clinical research teams to administrative departments. It includes a range of features that foster collaboration, maintain compliance, and optimize workflows across healthcare functions. Project managers in healthcare will find it particularly useful for coordinating tasks between stakeholders and creating workflows that match industry-specific processes.
Pros
- Multiple import options for flexibility.
- A free version with a wide range of features.
- Strong integration capabilities with other tools.
Cons
- Some users experience challenges with customer support.
- The mobile app has limited functionality.
- The default notification settings can be overwhelming for some users.
3. Wrike
Wrike is a cloud-based project management tool that supports teams in the healthcare sector with organizing tasks, managing documents, and staying aligned across departments. It brings everything into one place, helping users handle large volumes of data through built-in document and file management features. Teams can also set up custom workflows that match their operational needs. The platform includes strong reporting and analytics capabilities, giving healthcare professionals detailed insights into project performance. Its multi-view dashboard and proofing tools make it easier for teams to review and manage ongoing tasks.
Pros
- In-depth reporting and analytics
- Multiple ways to view and manage projects
- Helpful proofing tools for reviews and approvals
- A wide selection of templates that can be adjusted to fit various needs
Cons
- The folder-based layout may feel unintuitive for some users
- Top-tier security features are locked behind higher pricing plans
4. ClickUp
Healthcare teams turn to ClickUp for everything from managing patient care protocols and documentation to keeping track of inventory. It helps simplify appointment scheduling and contract-related tasks through automation. The platform also supports workflow coordination across departments, making it easier to move patients through the system efficiently. ClickUp connects easily with many healthcare tools and provides detailed reporting, helping project managers track progress and make better choices. Its strong data protection features add another layer of reliability for healthcare environments.
Pros
- Useful in-app learning resources
- Multiple plan options to suit different needs
- Built-in chat for quick team communication
Cons
- Interface can feel cluttered
- Takes time to learn
- Limited options for automating tasks
5. Workzone
Workzone is a project management platform built with healthcare organizations like hospitals and medical centers in mind. It helps teams organize tasks, manage workloads, and track project timelines with ease. With tools for team collaboration, file sharing, and progress tracking, Workzone brings everything into one place. The platform’s project dashboard provides a bird’s-eye view of ongoing work, making it easier to spot delays and focus attention where it’s needed most.
Pros
- Easy-to-use interface that makes navigation simple
- Strong tools for team communication and document sharing
- Flexible workflows that can match various project types
- Built-in time tracking and basic resource planning features
Cons
- Offers fewer customization options than some alternatives
- New users may find the setup process a bit complex
- Reporting tools aren’t as advanced as those in other platforms
6. ClearPoint
Clearpoint helps you stay on top of multiple healthcare projects, making it easier to plan, monitor, and manage tasks from start to finish. It gives a clear overview of all your projects, so you can track progress, make adjustments quickly, and keep everything moving forward. The platform also allows teams to work together and share information efficiently. You can track KPIs, align projects with broader goals, and make decisions based on data. It supports several project management styles, including Agile, Waterfall, and Hybrid approaches.
Pros
- Aligns projects with your organization’s goals
- Offers detailed KPI tracking and performance insights
- Dashboards and reports can be adjusted to fit your needs
Cons
- Customization features may be difficult to set up and manage
- Price point may be too high for smaller teams or organizations
- Report formatting options are somewhat limited
7. Nifty
Nifty is a modern project management tool that helps teams work more efficiently and finish projects faster. It brings key project management features into one platform, encouraging steady progress and helping teams stay focused on their goals. With Nifty, you can manage tasks using either a Kanban board or a list view. It also includes a calendar that syncs with Google Calendar and makes it simple to share files and documents within your team.
Pros
- Easy to learn and navigate
- Simple drag-and-drop task management
- Sends automatic updates and reports
- Offers a free version for smaller teams or individual users
Cons
- Doesn’t connect easily with many third-party tools
- Limited storage space, even on paid plans
8. Redbooth
Redbooth is a project management and collaboration tool that keeps teams aligned on tasks, whether they are big or small. It offers unlimited workspaces across all its plans, making it ideal for healthcare teams managing large volumes of tasks. Additionally, users can join live video calls directly within the platform, enhancing communication and team coordination. This tool is particularly useful for telemedicine providers and healthcare teams in multi-location institutions or clinics looking to organize and manage tasks digitally.
Pros
- Easy and quick task assignment
- User-friendly interface with a modern design
- High-quality video calls for face-to-face meetings
Cons
- Lacks email integration
- Limited customization options
9. Airtable
Airtable is a user-friendly solution for managing healthcare projects, particularly suitable for smaller organizations. Its simplicity makes it easy for teams to get started, yet it offers a range of advanced features for those who need them. The platform allows integration with electronic health records and billing systems, and it includes security tools to protect sensitive data. Airtable also supports team collaboration and customizable workflows, enhancing communication and task management. Additionally, the platform boasts a vast collection of templates that users can create, share, or add to the community library for others to use.
Pros
- Easy data import, saving time and effort.
- Attractive, customizable user interface to suit individual preferences.
Cons:
- Limited workflow automation options.
- Gantt charts are only available in Pro and Enterprise plans.
10. Baserow
Baserow allows healthcare teams to build a variety of applications, such as patient management systems, electronic health records, appointment scheduling tools, and patient portals. The platform uses an intuitive drag-and-drop interface and pre-designed templates, making it easy to develop solutions quickly. Users have full control over customizations, from field definitions to the design and functionality of the application, ensuring that the solution fits their unique needs.
Pros
- Open-source and self-hosted, offering more control and flexibility.
- Compliant with HIPAA and GDPR regulations for data security.
- Customizable templates to suit different healthcare needs.
Cons
- Lacks a native mobile app for on-the-go access.
- Limited pre-built integrations with other platforms.
11. Trello
Trello is a flexible project management tool that simplifies organizing and tracking tasks through its visual Kanban board layout. It’s ideal for managing different projects across various industries, including healthcare. In healthcare project management, it helps improve communication and coordination between departments like nursing, administration, and pharmacy. The platform makes it easy for teams to create task cards, assign responsibilities, set deadlines, and update progress. Even non-technical users can navigate the tool thanks to its simple, intuitive design.
Pros:
- Simple and easy-to-use interface
- Customizable and adaptable to different needs
- Great for team collaboration and task management
Cons
- Lacks advanced features needed for complex tasks
- Can face scalability challenges with large teams
- Heavily depends on third-party integrations for extra functionality
12. MocDoc HMS
MocDoc HMS is an effective project management tool designed specifically for the healthcare sector. It provides a straightforward platform that helps healthcare professionals plan, implement, and monitor projects with ease. The tool makes it easier to allocate resources efficiently, track project progress, and meet deadlines. Additionally, it includes features for task management, communication, and reporting. Managing pharmacy stock is often challenging, but MocDoc simplifies the process by offering an integrated system for tracking medicine stock, expiry dates, and reorder levels. This helps prevent shortages and reduce waste.
Pros
- Easy-to-use interface
- Compliant with HIPAA standards
- Scalable and adaptable to needs
Cons
- Initial setup may be complicated
- Staff training might be necessary
13. BirdView PSA
BirdView PSA is a healthcare project management application designed to assist with tasks such as time tracking, resource allocation, billing, invoicing, and project planning. It ensures that resources and staff are allocated effectively, which is crucial in healthcare environments. The app’s billing and invoicing features handle the complexities of healthcare financial management, while its project planning tool offers a complete view of project timelines and milestones, helping teams stay on track.
Pros:
- Comprehensive features suited for the healthcare industry.
- AI-driven for improved resource management.
- Compliant with healthcare regulations, ensuring security.
Cons:
- Some users may find the learning curve steep.
- Limited options for integrating with third-party tools.
13. OpenProject
OpenProject is a leading project management platform ideal for healthcare settings, offering a variety of features to keep projects on track. It includes milestone tracking, task automation, document collaboration, and effective communication tools. In healthcare, where data security is crucial, OpenProject ensures compliance with privacy regulations, such as GDPR, providing a secure environment for sensitive information. Additionally, OpenProject allows for in-depth, customizable reporting, giving teams the ability to analyze data and track progress according to their unique needs.
Pros
- Strong collaboration features.
- Flexible workflows.
- Good integration with other systems.
Cons
- Reporting capabilities can be limited.
- Can be resource-heavy on servers.
14. Suvarna HIMS
Suvarna HIMS is a healthcare project management tool created to simplify the process of managing healthcare projects. It provides an easy-to-use platform that helps healthcare professionals plan, execute, and monitor projects more effectively. The tool includes features such as resource management, instant communication, and comprehensive reporting, all of which help keep projects on schedule and within budget. As a result, Suvarna HIMS improves project efficiency, leading to better patient care and smoother operations.
Pros
- Budget-friendly pricing, making it accessible for healthcare providers of all sizes.
- Strong customer support to assist users.
- Flexible, able to adapt to different healthcare environments.
Cons
- Some users may find it difficult to learn at first.
- Limited options for integrating with third-party tools.
15. nTask
nTask is a project management tool that stands out for its focus on risk management, making it ideal for industries like healthcare, where identifying and addressing potential risks is essential. In addition to core task management and scheduling features, nTask offers specialized tools for managing project risks, helping healthcare teams anticipate and mitigate problems before they affect their projects.
Pros
- Comprehensive features tailored to healthcare project management.
- User-friendly interface suitable for both beginners and experienced users.
- Effective risk management tools that help protect project outcomes.
Cons
- The wide range of features may be overwhelming for smaller teams or less complex projects.
- Some advanced features and customization options require a bit of time to learn.
16. Zoho Projects
Zoho Projects is a cloud-based project management tool designed to help teams manage, track, and collaborate on projects with ease. It offers a variety of features such as task management, time tracking, Gantt charts, and workflow automation, making it adaptable to multiple industries, including healthcare. Its flexibility supports a range of uses, from managing clinical trials to hospital renovations. Additionally, Zoho Projects offers templates and task automation that can be adjusted for clinical processes or compliance requirements.
Pros:
- Offers affordable pricing plans, including a free option
- Features an intuitive interface with a sleek, modern design
- Provides comprehensive task and project tracking tools
Cons:
- New users may face a steep learning curve
- Customization options are more limited compared to some competitors.
17. Planview
Planview is a highly regarded project management tool within the healthcare sector, used by hospitals, clinics, labs, and pharmacies. It helps organizations plan strategically, manage teams, and ensure the successful execution of projects. With Planview, healthcare providers can effectively track resources, manage budgets, and prioritize projects to ensure investments are aligned with their most important goals.
Pros
- Supports both Agile and Waterfall methodologies
- Accessible via any device thanks to its cloud-based platform
Cons
- The user interface can seem cluttered and less user-friendly
- Lacks built-in collaboration tools, such as messaging or chat features
18. Monday.com
Monday.com is a flexible work operating system used by healthcare teams to manage projects, workflows, and day-to-day tasks efficiently. It offers features such as workflow automation and HIPAA-compliant options on enterprise plans, making it a reliable choice for healthcare organizations. The platform’s customizable boards help manage various healthcare processes, including patient management, procedure scheduling, and overall facility operations.
Pros
- Over 200 customizable templates available
- Intuitive, user-friendly interface with drag-and-drop functionality
- Tools for real-time collaboration and communication
- Extensive reporting and analytics features
Cons
- Pricing may be higher than some competing solutions
- Access to advanced features requires a higher-tier plan
19. ServiceNow
ServiceNow is a cloud-based platform that provides healthcare organizations with Project Portfolio Management (PPM) and Strategic Portfolio Management (SPM) solutions. It combines IT service management with project management features, creating smoother workflows, improving collaboration, and boosting governance. The platform includes tools for strategic portfolio management, resource management, demand management, and financial modeling, offering a complete view of project performance and alignment with business objectives.
Pros
- Integrates seamlessly with other ServiceNow modules for a unified experience
- Provides a broad range of management tools
- Aligns project execution with overall business goals
Cons
- The custom quote process can slow down procurement
- New users may find the implementation process complex
20. Upland PSA
Upland offers a variety of software solutions, and its Professional Services Automation (PSA) is ideal for managing healthcare projects. With Upland PSA, you can track expenses, monitor margins, manage staff and inventory, and identify opportunities for cost savings. This platform is also part of a larger software ecosystem, offering add-ons for mobile messaging, email marketing, data processing, and knowledge management.
Pros
- Helps assign team members to the right projects based on their skills
- Utilizes historical data for efficient scheduling
- Integrates with platforms like SAP, Sage, Oracle, and Jira
Cons
- Some users report that Upland’s reporting features are limited
- Upland is not specifically built for healthcare and does not comply with HIPAA standards
21. OfficeTimer
OfficeTimer is a web-based project management and time tracking tool that helps organizations handle employee timesheets, project costs, billing, and task assignments. It includes features like customizable leave policies, expense management, and mobile access, making it ideal for small to mid-sized businesses that need a user-friendly and affordable solution.
Pros
- Offers excellent customer support with quick response times
- Easily integrates with various business functions
Cons
- Lacks advanced reporting features
- Requires manual input for some project and task assignments
22. Jira
Jira is a powerful tool for healthcare project managers, offering several features that improve project organization and team collaboration. One of its main strengths is the Agile boards, including scrum and kanban boards, which are easy to use and provide a comprehensive view of projects. Integration with Confluence allows teams to create supporting documents for sprint retrospectives and other scrum ceremonies without hassle. Jira also offers an efficient backlog management system, making it simple for users to prioritize tasks, assign story points, and keep track of progress.
Pros
- Excellent task and issue tracking features
- Integrates well with other Atlassian tools and third-party software
- Provides advanced reporting and analytics capabilities
Cons
- Performance can slow down when handling large datasets or complex queries
- Requires training for non-technical teams to use effectively
23. Microsoft Project
Microsoft Project may not be the most visually appealing or easy-to-navigate tool, but it remains a reliable choice for teams already using Microsoft products. The software is HIPAA compliant and includes useful features like kanban boards for task tracking, project timelines, detailed reporting, and resource management tools. Additionally, with Microsoft Teams integration, team members can easily collaborate, track time worked on projects, and submit timesheets.
Pros
- User-friendly interface
- Integrates well with Microsoft 365 tools
- Advanced scheduling features with Gantt charts
- Strong resource and cost management tools
Cons
- Limited third-party integrations
- The interface can be complex for some users
- Performance issues may arise with large-scale projects
24. Leantime
Leantime is an open-source project management tool that facilitates communication between businesses, internal teams, and external stakeholders. It helps managers develop strategies, share ideas, and track the progress of tasks. Leantime offers features like agile methodologies, collaboration tools, a client portal, file sharing, issue management, and milestone tracking, making it a versatile option for smaller to medium-sized businesses.
Pros
- Open-source and free to self-host
- Simple, user-friendly interface with a clean design
- Flexible workflows and customizable views
Cons
- Limited support for managing complex project dependencies
- May not be ideal for large organizations
- Updates occasionally require manual intervention
25. Cerri Project
Cerri Project is a project management software built to support the planning and execution of healthcare programs. The software uses a well-established Stage Gate methodology to ensure each project phase is effectively managed. This approach helps align the project with strategic objectives, reduces development costs, and improves service quality, all of which are vital for staying competitive in the healthcare industry. For healthcare organizations focused on strict data protection, Cerri Project offers on-premise hosting to maintain high levels of security and comply with regulations such as HIPAA.
Pros
- A comprehensive suite for managing project portfolios, budgets, and resource allocation
- Customizable workflows and dashboards to meet specific organizational needs
- Advanced Gantt chart planning and the ability to track multiple projects simultaneously
Cons
- Users have reported occasional system bugs and slow response times
- High support costs and potential delays in resolving issues
26. Cora
Cora’s project management software is a valuable tool for healthcare organizations looking to improve document management, system integration, and standardize work practices. Cora PPM is ideal for healthcare teams of any size aiming to enhance project visibility and maintain control over their operations. The software helps businesses increase efficiency, foster better collaboration, and lower costs. Key features include mobile access, document management, and integration with other business systems. Users generally express satisfaction with Cora PPM, highlighting its user-friendly interface, strong functionality, and responsive customer support.
Pros
- User-friendly interface
- Powerful features
- Responsive customer support
- Mobile access
- Document management
Cons
- High cost
- Customization can be challenging
- Limited reporting options
27. Doitify
Doitify is a project management software designed specifically for the healthcare industry. It provides an intuitive interface and a set of features that make managing projects in this field more efficient. With Doitify, healthcare teams can access a central hub for all project information, allowing them to stay informed and collaborate easily. The software automates routine tasks such as assigning tasks, sending reminders, and generating reports, which helps clinical staff focus on more critical responsibilities. Additionally, its reporting features enable teams to track progress, spot areas for improvement, and assess the return on investment for their initiatives.
Pros
- Offers online time tracking for employees
- Allows admins to view employee screens for better oversight
- Provides daily work reports for improved team and project management
- Tracks user performance to help measure individual contributions
Cons
-
There may be a risk of misalignment without effective coordination
28. Clarizen
Clarizen is a project management tool specifically built for large healthcare organizations. It offers a wide range of features that cater to the demands of managing complex projects across multiple teams and resources. The software’s customizable dashboards and detailed reports give managers clear insights into project progress, timelines, and budgets. It also includes security and compliance features that help healthcare and pharmaceutical companies meet strict industry regulations.
Pros
- Includes Gantt charts for easy project tracking
- Provides tools for resource and task management
- Offers timesheets for better time tracking
Cons
- Has limited pre-built integrations with other software
- The pricing structure can be complicated
29. Basecamp
Basecamp offers a straightforward approach that makes it easy for healthcare teams to use regularly. It provides essential tools like task lists, file sharing, and built-in chat, which help staff coordinate work and exchange information efficiently. The platform’s clean and simple dashboards give a clear overview of task status and project progress, helping teams stay on track.
Pros
- Easy syncing of calendars for all employees
- Features for client collaboration
- Customizable project templates
Cons
- Lacks built-in invoicing or billing tools
- No tagging or labeling options for tasks
30. Scoro
Scoro is a powerful tool for agencies, consultancies, and other professional services aiming to improve operations, manage resources, and oversee projects. It consolidates the entire project lifecycle into one platform, handling tasks like estimation, budgeting, planning timelines and resources, tracking profits and progress, and monitoring billing and payments. This comprehensive data is then compiled into detailed reports, giving users valuable insights into project performance, capacity, utilization, and financial health.
Pros
- Can be customized to meet specific business needs
- Offers detailed reporting and dashboard features
- Serves as an all-in-one platform for multiple business functions
Cons
- Its extensive features may require a longer onboarding process
- Onboarding costs can be a barrier for some businesses
Healthcare project management software acts as a hub for managing complex projects in the healthcare sector, such as constructing new facilities or implementing electronic health record systems. It helps ensure that projects are finished on schedule, within budget, and meet the necessary quality standards. Key features of this software include task scheduling, resource allocation, roadmap creation, compliance tracking, and patient data management. Choosing the right software depends on the unique needs of your organization, including the size of the projects, team, and any regulatory requirements.