Top 30 Best Patient Transportation Management Software

Coordinating patient transportation is a vital aspect of providing dependable healthcare. From arranging rides for outpatient appointments to handling emergency medical responses, managing these logistics involves more than just moving patients—it requires precision, efficiency, and compliance with health regulations. Hospitals, insurance providers, paratransit services, and senior living centers all depend on specialized tools to manage these complex operations. These software platforms simplify the entire process: they help dispatchers stay connected with drivers, send automatic appointment reminders to reduce missed trips, ensure compliance, and work alongside systems like electronic health records and billing software. In this guide, you’ll find 30 of the most effective patient transportation management software solutions available today. The list features both trusted industry veterans and innovative upstarts, selected based on their functionality, ease of use, scalability, and how well they improve the overall patient journey.

Top 30 Best Patient Transportation Management Software

1. Road XS

Road XS is transport management software built to support DRT, patient, community, and commercial transport systems. It helps transport providers run smarter operations with custom-branded passenger and driver apps that reflect their identity and enhance the user experience. Passengers can track their journeys through GPS, while transport teams stay in control of each trip from start to finish. This visibility keeps things running smoothly and helps avoid delays or confusion. For drivers, a dedicated app and portal include What3Words integration, which makes navigation simple and precise even in tricky locations.

Managing bookings, planning routes, and handling invoicing all happen in one place, cutting down on repetitive tasks and reducing mistakes. Teams spend less time fixing errors and more time focusing on quality service. Road XS can handle as many users as needed, allowing organisations to grow and serve wider areas without stretching their resources. Admins can also assign different access levels to keep sensitive data in the right hands. Since the system works on the cloud, it’s easy to log in and manage from anywhere. Its user-friendly setup keeps things accessible for teams without requiring steep learning curves, making it a practical and efficient solution for modern transport services.

2. Radar Healthcare

Radar Healthcare offers a smart solution for Ambulance and Patient Transport Services that want to manage quality, risk, and compliance in one place. It reduces the need for multiple tools by combining everything into a single, easy-to-use system. Instead of switching between platforms, teams can track risks, manage compliance, and maintain care standards more efficiently. This setup lowers the chance of errors and saves time for more important tasks, like improving patient care.

Healthcare professionals helped shape the platform, so it reflects real on-the-job needs. As a result, it works well for ambulance and non-emergency transport teams. Automated workflows and simple reporting reduce manual work and free up time. Because all data lives in one secure place, it’s easier to meet regulatory expectations and make quick, informed decisions. The system’s clean layout cuts training time, helping teams focus on patients faster. In the long run, this approach creates a smoother workflow. Staff can stay organized, respond faster, and spend less time buried in paperwork.

3. WorkWave

Non-emergency medical transport companies face a unique set of challenges from coordinating rides for patients to navigating traffic delays and last-minute schedule changes. WorkWave helps these providers stay on top of it all with its patient transportation management software, built on the RouteManager platform. The software simplifies everyday tasks like scheduling, dispatching, and route planning. It helps teams make smarter decisions faster, so patients aren’t left waiting and drivers stay on track. With GPS tracking and automatic route updates, dispatchers can adjust to delays or cancellations without slowing down operations.

Drivers also benefit from a mobile app that keeps them informed and connected while on the road. The app makes it easy to access assignments, receive updates, and stay in touch with the dispatch team throughout the day. Communication between drivers and dispatchers flows smoothly, allowing the entire operation to stay flexible and responsive.

4. Patient Focus System

Patient Focus Systems helps mid-sized hospitals manage patient transport and bed assignments more effectively. Built with principles from industrial engineering, the software makes it easier for hospital teams to save time, improve workflow, and boost productivity. Hospitals using the platform have seen noticeable improvements in how they coordinate portering staff, even across different locations. With clear tracking tools, teams can better manage their time and respond to patient needs more quickly. This has led to shorter wait times and smarter staff allocation.

The system also includes helpful reporting tools that give hospitals deeper insight into daily operations. Many facilities have credited these reports along with responsive support from the company for helping them run more efficiently. Hospitals can choose pricing options that fit their size and budget, making it easier to achieve real value without stretching resources.

5. Magenta Technology

Magenta’s patient transportation management solution keeps you updated on the status of every ride with continuous driver tracking and live ride updates. You can set shared-ride limits for different patient groups, allowing the system to match compatible journey requests automatically. It considers each vehicle’s seating capacity, making smart decisions about which rides to group together. This smart allocation helps your fleet cover more ground efficiently, cutting down on travel time and mileage without sacrificing the number of trips. As a result, you not only save on operational costs but also speed up response times for both scheduled and on-demand rides by making the most of your fleet’s unused capacity.

6. QBurst 

QBurst’s Patient Transporter Management system uses Real-Time Location Systems (RTLS) to improve how hospitals handle patient transfers within their facilities. The platform fits smoothly into existing hospital setups, allowing nursing staff to book transporters quickly and keep track of their status, which helps move patients more promptly. It automatically assigns transporters based on who is closest and available, cutting down on wait times and reducing delays that usually happen because of poor communication or inefficiencies. The mobile app keeps transporters updated on their assignments while nursing stations can monitor progress, balancing workloads and making better use of resources. Hospitals using this system have seen faster response times and saved many person-days, leading to happier patients and smoother care delivery overall.

7. Momentm

Momentm’s NovusMED software supports many types of medical transportation services, including Medicaid, Medicare Advantage, Managed Care, Health Plans, PACE, and Social Determinants of Health (SDOH) programs. It brings together important functions like scheduling, dispatching, routing, billing, and reporting, all within a secure, HIPAA-compliant system. The platform offers GPS tracking, automated trip verification, and an app used inside vehicles to help keep operations running smoothly and ensure services arrive on time. It also includes tools such as an online booking portal and client notifications that make the process easier for users. NovusMED adapts its scheduling and dispatch features to fit different needs, allowing providers to quickly create efficient schedules. Electronic billing combined with automated scheduling and GPS tracking helps medical transport providers manage their workflows better and increase profitability.

8. Apex PTS

Apex PTS focuses on the Patient Transport sector, providing essential tools to help manage your business effectively. The software automates communication to simplify daily tasks, offers fleet tracking to keep an eye on vehicles, and gathers precise data needed for Care Quality Commission (CQC) compliance. It supports control room dispatch, driver apps, route planning, and includes a web booking portal all within a secure platform certified to ISO27001 standards. The system keeps detailed records of every transport, ensuring accurate auditing and compliance requirements. Its modular setup lets businesses customize the system by adding features like event first aid management and medicine box tracking. With flexible subscription options and reliable support, Apex PTS helps patient transport providers deliver safe, punctual, and compliant services.

9. aSureRide 

aSureRide NEMT software is a transportation management tool that helps organizations handle scheduling for agents, dispatchers, and managers within the Salesforce CRM platform. It includes a non-emergency medical transportation app for drivers, which offers constant updates on trip status, location, and any change requests. The software combines GPS tracking, driver shift scheduling, and appointment management in an easy-to-use interface, giving clear visibility from pick-up to drop-off. Drivers can use the mobile app to get notifications, confirm trip details, and communicate any changes directly, improving coordination and cutting down on delays.

10. Moovs

Moovs brings together everything needed to run a medical transportation business smoothly in a single platform. It includes automated dispatch, GPS tracking that updates continuously, and built-in billing systems, all accessible through an easy-to-use interface. Fleet management becomes more efficient with immediate information on vehicle availability, which helps avoid double bookings and boosts ride usage. Handling finances gets easier with tools to manage payments, invoices, and payroll, all organized in one dashboard. Customer communication is enhanced through integrated chat, tools to request reviews, and detailed reports. The booking system and website builder allow businesses to create a personalized online presence. Moovs works well for operators with fleets of any size, from just one vehicle up to fifty, making it ideal for businesses looking to cut down on paperwork and deliver better service.

11. NEMT Cloud Dispatch

NEMT Cloud Dispatch provides a comprehensive software solution made especially for NEMT providers. It simplifies the secure exchange of documents and invoices by integrating EDI with clearinghouses, so you can focus more on expanding your business. The platform connects easily with major brokerages like MTM and MAS, helping you get more trips without hassle. This software includes features such as automated scheduling, GPS tracking, and optimized routing to keep your operations running smoothly. Both drivers and dispatchers can access these tools through intuitive mobile apps, making communication and management easier. Additionally, broker integrations help you manage and acquire trips effectively. The platform also offers customizable dashboards, HR management tools, and client portals, which help reduce administrative tasks and improve the quality of your service.

12. RouteGenie

RouteGenie NEMT software helps transportation providers handle the day-to-day demands of non-emergency medical trips. From scheduling and routing to dispatching and billing, the platform simplifies how companies coordinate their operations. It addresses common issues like traffic delays, cancellations, last-minute trip requests, vehicle problems, no-shows, and driver absences. Instead of sending too many vehicles out or racking up unnecessary mileage, RouteGenie builds efficient schedules using the number of available drivers and vehicles. This scheduling approach can reduce fleet activity and road time by 10 to 20 percent, lowering costs and increasing productivity.

When unexpected events arise such as a driver calling off or a vehicle breaking down the system can make adjustments quickly. This flexibility helps companies stay on track without disrupting service. Passengers also benefit from the platform. Through the mobile app, they can book rides and track their driver’s location, giving them more visibility and control over their trips.

13. Tobi Cloud

Tobi Cloud offers a flexible platform that gives NEMT providers access to their data anytime, no matter where they are. As operations expand, the system adjusts easily to meet growing demands. Its automated scheduling tool takes into account driver availability, patient requirements, and vehicle capacity, making trip planning more efficient. The platform also includes GPS tracking and route planning tools that help reduce time spent on the road while improving overall service performance. Billing becomes less of a hassle with built-in integrations for Medicaid and other payment systems, cutting down on manual entry and minimizing mistakes.

Beyond logistics, Tobi Cloud also helps keep things in check behind the scenes. It tracks driver certifications, monitors vehicle maintenance, and supports compliance with industry regulations keeping providers in good standing. Drivers benefit from the mobile app, which offers timely updates and turn-by-turn directions, improving communication and responsiveness during trips

14. Modivcare

Modivcare makes it easier for patients to get to their medical appointments through its transportation management software. Focused on NEMT, the system helps coordinate millions of rides each year so patients don’t miss important care. At the heart of the system is the Modivcare Mobility Access Platform, which brings together multiple tools like the MyModivcare app, web portals, and voice response systems. These tools let users easily schedule, manage, and follow up on rides. With over 35 million trips handled each year, the platform uses GPS tracking and smart route planning to cut down on wait times and avoid delays.

For transportation providers, Modivcare offers WellRyde, a dispatch tool accessed through the web. It helps assign trips quickly, handle billing with less hassle, and gives a clear view of daily ride activity. This setup helps providers stay organized and respond faster to changing needs. Health plans and other partners can also connect directly to Modivcare’s system through the Integration Hub. This feature allows them to offer ride booking directly from their own platforms, giving members easier access to transportation without jumping between different systems.

 15. Veyo 

Veyo takes a thoughtful approach to medical transportation, focusing on helping patients get to their appointments safely and punctually. Instead of relying on outdated brokerage models, Veyo uses GPS tracking, predictive analytics, and automated dispatch to improve coordination and keep things clear for everyone involved. What sets Veyo apart is its Virtual Fleet model, which brings together independent, credentialed drivers and commercial fleets. This mix allows for adaptability across different areas and patient needs, making it easier to meet demand without sacrificing reliability. Veyo also collects transportation data from patient trips. These insights help healthcare providers understand usage trends and improve how rides are managed. Over time, this can lead to smoother operations and better patient care outcomes.

16. TripSpark

TripSpark helps transportation providers manage and improve their NEMT and mobility services with a focus on efficiency and clear communication. It brings together key tools such as route planning, trip scheduling, dispatch coordination, Medicaid eligibility checks, and claims processing into a single, easy-to-navigate platform. With TripSpark, dispatchers can plan smarter routes and manage trips more effectively, reducing unnecessary delays. Its in-vehicle communication tools keep drivers and dispatchers connected throughout the day, making it easier to adjust to changes and stay updated on trip progress. Passengers receive alerts through text, email, or phone, so they can easily confirm or cancel rides. This simple notification system helps reduce missed appointments and makes the service more dependable for both patients and providers.

17. MediRoutes

MediRoutes offers complete fleet tracking through its GPS-enabled driver app available on iOS and Android. This solution coordinates patient transportation, boosting on-time arrivals and cutting down wait times. It uses advanced algorithms to build optimized schedules by considering vehicle availability, driver shifts, and appointment times. This approach creates a more efficient and cost-effective transportation plan, lowering passenger wait times and enhancing operations for NEMT providers. Automating the scheduling process increases revenue miles and lessens reliance on manual coordination, allowing dispatchers to concentrate on other critical tasks.

18. OnTime 360

OnTime 360 simplifies delivery operations for courier and transportation companies, including those focused on non-emergency medical transportation. It brings together a management system, dispatch tools, a driver mobile app, and a customer web portal all hosted on a cloud platform. Features like GPS tracking, route planning, barcode scanning, and offline access help ensure deliveries happen efficiently and on schedule. For NEMT providers, the software handles scheduling changes, keeps up with regulatory requirements, and manages invoicing to meet the specific demands of medical transport. It also connects with accounting software such as QuickBooks and Xero and offers an API for customizing workflows to fit different business needs.

19. SafeRide Health

SafeRide Health transforms non-emergency medical transportation by combining advanced technology with a digitized network that helps patients reach the right care when they need it. The member-focused system provides easy access for all users, offers adaptable options to suit different plans, and connects various transportation types to meet diverse mobility needs. It also provides continuous updates on every trip, giving patients and providers confidence and reliability. The platform adjusts to meet regional rules and specific plan demands, improving the overall experience and lowering missed appointments. Additionally, SafeRide’s clear reporting and data insights help health plans improve their operations and achieve better health results.

20. Roundtrip

Roundtrip provides patient transportation software that helps health systems and plans coordinate rides efficiently. It handles multiple vehicle options, such as rideshares, wheelchair vans, medical sedans, stretcher vehicles, and ambulances. The software offers a single interface where care coordinators can quickly schedule these transportation types, cutting down the time it takes to arrange rides. Integration with EHR and clinical systems allows bookings to be made directly from patient profiles. This reduces manual data entry and lowers the chance of mistakes, speeding up the entire process and improving accuracy. The platform meets HIPAA requirements and works with all payer types, including Medicaid, Medicare, and private insurance, making it accessible to a wide range of patients.

21. TripMaster

TripMaster NEMT Software provides thorough support for auditing, managing staff and vehicles, controlling costs, tracking payroll, organizing routes, generating reports, scheduling, and handling electronic billing. Its scheduling system uses adjustable settings to create accurate, practical schedules automatically. To improve punctuality, the software helps users build routes that reduce driving time, lower mileage, and save fuel. From one central screen, users can handle dispatch operations, view route maps, monitor vehicles, and quickly adjust routes as needed. The software also integrates vehicle tracking technology that visually displays each vehicle’s location, speed, and capacity. Updates during dispatch help users manage last-minute changes, while color-coded indicators highlight how well schedules are being met.

22. RoutingBox

RoutingBox NEMT software combines scheduling, dispatching, and billing into one easy-to-use platform. It connects dispatchers and drivers directly, helping reduce miscommunication and enabling faster, smarter decision-making on the road. Features like Quick Assign and Route Optimization cut down on time and expenses, making daily operations less stressful. The software also includes electronic signature capture, mobile dispatch capabilities, and detailed reporting tools that boost efficiency and help maintain compliance. By minimizing administrative tasks and improving service quality, RoutingBox helps NEMT providers offer timely and affordable transportation while staying aligned with regulations.

23. GSMTasks

GSMtasks is a patient transportation management software that simplifies the coordination of medical and healthcare deliveries. Its powerful route optimization tool helps healthcare providers quickly create efficient multi-stop routes, cutting down on manual planning and lowering costs. The platform includes GPS tracking, electronic proof of delivery (e-POD), and customizable data fields to keep records accurate and services punctual. It also handles recurring tasks and sends automatic notifications to keep everyone informed. Integration with popular systems like Shopify and QuickBooks adds to its operational capabilities. Mobile apps for drivers and clients enable live tracking, digital signatures, and clear communication, which together improve patient experience and the reliability of services.

24. Uber Health

Uber Health helps healthcare providers close the transportation gap for patients, caregivers, and staff. Hospitals, clinics, and home health agencies can book rides directly through an easy-to-use web dashboard no smartphone or app required. Riders are notified via text or phone call, making the service accessible to more people. In addition to patient rides, Uber Health also arranges same-day delivery for prescriptions, groceries, and over-the-counter items. These added services support everyday health needs and aim to improve overall well-being, especially for those dealing with limited mobility or other barriers to care. Scheduling is simple and flexible, while ride updates and trip details are easy to follow. Healthcare organizations receive a single monthly bill, which cuts down on paperwork and simplifies operations.

25. Simplinic 

Simplinic makes hospital transport coordination easier and more efficient. Its clear, user-friendly interface helps staff manage all types of patient transfers without unnecessary complications. Staff can quickly fill out a transport request in just a few seconds, and if connected to the hospital information system, the form can be submitted directly from there. Key details like patient data and pick-up locations are transferred automatically, removing the need for repeated manual input.

The platform keeps everyone informed, offering clear updates on order status and estimated arrival times. This visibility helps avoid delays in the operating room, on the wards, and in functional units. As a result, hospital teams can stay better organized and react faster when timing is critical. Simplinic also reduces day-to-day pressure on staff. Automated workflows and live dashboards cut down on routine administrative tasks and make it easier to track patient movement throughout the hospital.

26. HealthTran 

HealthTran is a transportation program from the Missouri Rural Health Association that helps connect rural residents to essential healthcare services. In many parts of rural Missouri, getting to a doctor’s appointment or picking up prescriptions can be a serious challenge due to limited transportation options.  Local healthcare providers such as clinics, behavioral health centers, therapists, and pharmacies refer patients to HealthTran when transportation becomes a barrier. Once a referral is made, a HealthTran coordinator steps in to match the patient with a transportation option that best fits their needs and location.

The program also works with food sites and social service organizations, both nonprofit and for-profit, to ensure individuals and families can reach vital services. As a result, patients who might otherwise miss appointments or go without treatment are able to show up for care and support when it matters most.

27. Kinetik 

Kinetik is changing how non-emergency medical transportation works by bringing everyone health plans, transportation providers, brokers, and patients into a single, connected platform. This cloud-based solution makes it easier to manage the entire transportation process, from scheduling to payments. At the heart of Kinetik’s system are practical tools that simplify daily tasks. The Trip Scheduler allows health plans and brokers to book rides and monitor them with GPS tracking, making it easier to stay informed and reducing the chances of missed appointments. On the other hand, transportation providers use the Trip Assistant to gather ride requests from different sources in one place, which cuts down on confusion and helps avoid fraud.

To handle the financial side, Kinetik includes a Revenue Cycle Management system that takes care of billing and payment. All of these tools work together to make the process smoother for everyone involved from the moment a ride is requested to when payment is settled.

 28. Ride Health

Ride Health helps patients get to their medical appointments more easily by tackling the common issue of transportation barriers. The company works closely with healthcare providers and transportation services to organize and manage non-emergency medical rides across the country. Their platform brings together a large network that spans all 50 states, connecting public transit options, rideshare apps, taxi services, and non-emergency medical transport providers. This setup makes it possible to support different types of care from regular doctor visits to time-sensitive treatments such as dialysis and cancer therapies. To keep things running smoothly, Ride Health’s system automates ride scheduling, keeps everyone updated, and provides easy communication between patients, healthcare teams, and drivers. As a result, patients face fewer delays, healthcare facilities experience fewer no-shows, and overall care coordination becomes much easier.

29. Curb Mobility

Curb works closely with healthcare organizations to arrange rides for both patients and staff through a simple, centralized dashboard or API. This approach helps caregivers reach patients more reliably, cutting down on missed appointments and enhancing overall operations. Administrators manage all healthcare-related trips using a single platform that offers tracking, trip coordination, and clear billing information. With Curb Health, healthcare providers can lower costs by improving access to preventive care and making day-to-day operations more efficient.

30.  Ecolane

EcoLane is a software solution for NEMT that helps patient transport services run more efficiently while focusing on reducing environmental impact. The platform improves route planning and scheduling to cut down on travel time and fuel use. It offers easy-to-use booking options through mobile apps, web portals, and traditional call centers, making it convenient for both riders and dispatchers. With detailed analytics and reporting features, agencies can track important metrics such as punctuality and how well resources are being used, allowing them to make informed decisions. On top of that, EcoLane provides round-the-clock customer support and thorough training materials to ensure users get up to speed quickly and maintain smooth operations.

Managing patient transportation goes beyond simply moving individuals it requires dependability, safety, and compassionate attention. The 30 solutions highlighted above showcase the industry’s top innovations, strict adherence to regulations, and efficient operations. If you need dispatching, accurate billing, or complete EHR integration, there’s a software option that matches your requirements. Choosing the right platform can ease operational challenges, enhance patient care, and improve communication throughout your organization.