Top 30 Medical Equipment Maintenance Management Software

Healthcare facilities depend on sophisticated equipment that requires constant attention and upkeep. Maintaining these critical assets demands effective management systems that help keep equipment running smoothly while meeting strict healthcare regulations. These tools enable biomedical engineers, clinical technicians, and facilities managers to monitor and care for equipment proactively. This approach reduces risks, prolongs the lifespan of assets, and improves overall efficiency. Here, we explore the top 30 medical equipment maintenance management software options for all healthcare sizes.

Top 30 Medical Equipment Maintenance Management Software

1. Accruent 

Accruent TMS focuses on maintenance management specifically for healthcare. This web-based software is simple and user-friendly, helping organizations keep accurate records of equipment maintenance and better manage schedules and routines. It includes tools for risk analysis, life safety monitoring, and equipment calibration. The software also offers detailed analytics that support healthcare facilities in making smarter decisions about maintenance and investments. Automating maintenance tasks while ensuring compliance with regulations helps improve day-to-day operations and ultimately supports better patient care.

2. Medusa

Medusa offers an effective way for healthcare organizations to stay on top of asset management. It combines medical equipment management software with computerized maintenance systems to cover the entire lifecycle of medical and IT devices. Available as both SaaS and on-premise, Medusa handles everything from routine and emergency maintenance to tracking work orders, managing inventory, and organizing contracts. It also helps hospitals and clinics stay aligned with critical healthcare regulations, including MDR, UDI, GMDN, and EUDAMED. The interface is intuitive, allowing users to easily navigate daily operations. Its analytics features help teams understand equipment performance, prioritize maintenance tasks, and reduce downtime improving how quickly and safely patients receive care.

3. Aptien

Aptien CMMS makes it easier for healthcare teams to stay on top of medical device maintenance both planned and unexpected. It helps reduce downtime, extend the lifespan of equipment, and keep patients safer during care. Each device, piece of equipment, or apparatus gets its own record, where all relevant details, documents, and data are stored in one place. From the moment a device is acquired to its eventual disposal, Aptien keeps track of every stage. Users can log full service histories, maintenance records, inspection reports, and operational notes, so nothing slips through the cracks. The built-in maintenance schedule allows users to plan and manage all kinds of upkeep, including calibration, cleaning, and electrical checks. Once a task is completed, it’s easy to record and confirm the action, keeping everything up to date. Aptien provides a more efficient way for clinical engineers and healthcare administrators to manage equipment.

4. Innomaint

Innomaint’s medical work order software simplifies how healthcare facilities handle maintenance issues. Staff can report problems directly through an online portal, making it quicker to alert the maintenance team to defects or equipment issues. Once a request is submitted, its progress is easy to follow, which helps ensure that repairs are completed on time and nothing falls through the cracks. The software also keeps a detailed and reliable record of all maintenance activities and how assets are used. This level of documentation helps healthcare providers stay compliant with regulatory requirements without extra hassle. Technicians can use the mobile app to scan QR codes for immediate access to asset histories, make updates to work orders while on the move, and continue working even without an internet connection. This flexibility keeps maintenance running smoothly throughout the day. In addition, the software includes reporting tools that give maintenance teams a better understanding of their operations.

5. CloudApper

CloudApper offers a mobile-first CMMS that makes it easy for teams to manage maintenance tasks from virtually anywhere. It allows users to assign jobs, track progress, and follow up on work orders without being tied to a desk. What really makes it stand out is its built-in AI Assistant a smart chatbot that changes the way users interact with the system. Instead of clicking through menus or filling out endless forms, maintenance staff can simply use natural language to update work orders, report task progress, or log inspection results. This conversational approach cuts down on repetitive admin work, making daily updates quicker and less of a chore. As a result, teams can focus more on high-priority tasks without getting bogged down in routine reporting.

6. Brightly

Brightly helps keep medical equipment running smoothly, cutting down on downtime and interruptions that can affect daily operations. It extends the life of your equipment by scheduling regular maintenance and using predictive tools to catch problems early, so performance stays steady. With all asset information stored in one place and automated maintenance tasks, it also tracks work orders closely, which reduces delays and supports patient safety. When equipment works well, patient care improves because procedures face fewer disruptions. The software’s easy-to-use diagnostic tools speed up problem identification, making sure machines are ready when they’re needed most.

7. MAPCON

MAPCON helps facility administrators take charge of running a healthcare facility smoothly. It quickly puts hospital and maintenance costs under control. Facility managers can carry out preventive maintenance on all physical assets throughout every department and section of the hospital or clinic. Office and department heads, administrators, and staff can easily submit work requests whenever needed. The system connects maintenance information with hospital administration, purchasing, and inventory management, creating a clear flow of data. Facility work orders get managed effectively, while labor and inventory are closely monitored to keep everything on track.

8. FMX 

FMX helps you quickly address and resolve issues in patient rooms, operating rooms, and other areas to maintain a safe and healthy environment. It enables fast handling of equipment breakdowns and facility problems, reducing risks for patients. You can manage daily tasks alongside preventive projects to avoid equipment failures before they happen. Important safety documents stay organized within the system, making safety inspections easier to handle. Staying on top of annual maintenance schedules helps keep the environment clean and secure for everyone. The platform keeps the entire team informed about daily priorities and task assignments. Its straightforward interface lets anyone in your organization submit requests and track their progress, improving overall efficiency.

9. eMaint 

eMaint is a comprehensive solution for managing assets, work orders, and inventory, especially suited for healthcare facilities like hospitals, clinics, and specialized care centers. It helps keep essential equipment such as generators, sterilizers, X-ray machines, and air purifiers running smoothly and meeting strict healthcare standards. Users can organize assets into clear hierarchies, monitor maintenance records, and prioritize tasks, which helps equipment last longer and improves safety throughout the facility. Preventive maintenance tasks can be scheduled based on time intervals or equipment usage. The easy-to-use drag-and-drop scheduler simplifies organizing tasks and resolving scheduling conflicts. Technicians also benefit from mobile access, which lets them handle work orders and inspections even without an internet connection.

10. Click Maint

Click Maint helps you keep a detailed database of various equipment like medical, mechanical, electrical, and plumbing systems. It stores important details such as serial numbers, model information, warranties, manuals, and usage history. You can set up preventive maintenance schedules that follow equipment guidelines and legal rules. The system generates work orders automatically for routine maintenance, inspections, and calibrations. Technicians can access these work orders and log their maintenance activities right from their smartphones or tablets while working onsite. When internet access is unavailable, technicians can continue working offline. All the work they record will sync with the system once they reconnect, ensuring no information is lost.

11. Tesseract

Tesseract’s medical equipment maintenance management software simplifies how healthcare facilities manage the upkeep of vital medical devices. It helps keep equipment in excellent working condition, which directly supports both patient safety and staff confidence. Built with the specific needs of the medical field in mind, the software focuses on accurate job tracking, automated task planning, and ongoing maintenance updates. Over the years, Tesseract has gained a deep understanding of how important timely maintenance is in healthcare. As a result, this software helps reduce equipment downtime, keeps operations running smoothly, and ensures your facility stays compliant with industry regulations. The software includes tools that support efficient workflows and clear oversight, making it easier for teams to stay on top of service needs. It helps healthcare providers stay organized and focused, so they can deliver reliable care without disruptions caused by faulty or neglected equipment.

 12. Timly 

Timly maintenance management software helps you stay ahead of inspections and service needs with timely alerts and clear scheduling. It keeps you informed about upcoming maintenance, repairs, and compliance checks, so nothing falls through the cracks. With Timly, managing your assets becomes more organized. It allows you to track inspections, repairs, and usage without digging through paperwork. Healthcare staff, for instance, can quickly scan a QR code on a piece of equipment to pull up its service history, current condition, and any scheduled maintenance. The software also simplifies how organizations handle certifications and regulatory deadlines. Automated notifications make it easier to plan ahead, reducing the risk of non-compliance. Additionally, inventory visibility helps ensure essential supplies are always available, avoiding unexpected shortages.

13. EquipMate

EquipMate helps keep biomedical equipment running smoothly by automating routine maintenance tasks. This not only reduces unexpected breakdowns but also keeps operations on track and equipment in better shape for longer. Instead of spending time on manual processes, staff can focus on more important tasks since work orders are automatically created and organized. It is also easier to keep tabs on equipment. Clear tracking and prioritization help avoid asset misplacement, making sure everything stays where it’s supposed to be. Urgent tasks are handled first, so the most critical work gets done without delays. Because maintenance is based on actual usage and past performance, teams can stay ahead of problems rather than reacting to them. The result is a smarter, more efficient approach to managing biomedical tools, all while creating a smoother workflow for everyone involved.

14. Itefy

Itefy helps you stay on top of your medical equipment with less hassle and more control. You can assign a unique ID to every item, keeping everything organized in a central system that’s easy to access when needed. This makes tracking and locating your equipment much more straightforward. With location tracking and usage monitoring, you gain a clearer picture of how and where your tools are being used. This insight allows you to spot underused items and shift them where they’re needed most, improving overall efficiency. Keeping maintenance on schedule is another key benefit. When equipment is regularly serviced, you reduce the risk of breakdowns and keep operations running smoothly. This not only supports consistent patient care but also helps your team avoid unnecessary disruptions.

15.  BlueFolder

BlueFolder CMMS simplifies how medical teams handle maintenance, asset tracking, and work order coordination. Medical facilities and biomedical device companies often face tight compliance requirements and high standards for patient safety. BlueFolder helps meet those demands by making it easier to organize service records, cut down on paper-based inefficiencies, and keep communication clear through its built-in customer Portal. Facilities can quickly access a complete service history for each piece of equipment, making it easier to stay ahead of inspections and audits. Technicians and admins can also control access levels, assign tasks, and monitor every interaction across a work order’s lifecycle. The system keeps a clear record of changes, so nothing falls through the cracks. With BlueFolder’s customizable service dashboards, teams can instantly check what work is overdue, completed, or in progress within any time period. These insights also give a better handle on job costs and profitability without needing to dig through spreadsheets

 16. Joblogic

With Joblogic’s medical equipment maintenance management software you can build detailed asset registers to monitor all of your client’s medical devices and components. These records can include serial numbers, service history, current conditions, and warranty details. Adding tags to each asset also simplifies searching and recordkeeping. This organized approach helps you set up maintenance schedules and track expenses tied to upkeep and depreciation. It also supports compliance with industry standards, which is crucial for protecting your clients and maintaining trust. Technicians working in the field can easily view their schedules, customer profiles, asset histories, and past service records. They can also stay in touch with the back office, so you can follow job updates, review progress, and approve payments collected on-site. The mobile app puts the entire system in their hands, making it simple to issue and approve invoices from anywhere.

17. MaintSmart 

MaintSmart CMMS helps organizations manage maintenance tasks with features such as work order tracking, preventive maintenance scheduling, inventory monitoring, and asset management. It includes a mobile app, allowing technicians to handle their work from anywhere. The software uses machine learning for predictive maintenance and offers analytics to help spot potential issues before they occur. Preventive maintenance schedules are organized in a straightforward calendar list, making it easy to manage both simple equipment and complex biomedical devices. Companies can choose between cloud-based or on-site installations, making it flexible for businesses of different sizes and needs. Its clear interface and mobile access make it easy for technicians to stay on top of their work while moving around.

18. LLumin

LLumin’s CMMS  helps users gather and combine current data, giving facility managers a clear picture of equipment and infrastructure status. It also automates preventive maintenance tasks, which boosts the efficiency of maintenance work. Users can prioritize and schedule work orders, monitor their completion, and trigger automatic requests for equipment and parts. This approach cuts down equipment downtime and improves patient care. Tracking and locating equipment becomes simple, allowing for better use of available resources. Maintenance becomes less stressful by managing the coordination of staff, parts, and processes. The system supports employees throughout each step of maintenance, making the entire process easier and more organized.

19. DIMO Maint 

DIMO Maint CMMS gives healthcare institutions full control over their equipment and infrastructure that require regular upkeep to maintain high-quality service. It helps staff better understand the assets they manage, organizing and cataloging materials into a clear database. The system also enforces maintenance routines;  routine checks, preventive care, or regulatory repairs across all tracked equipment. Additionally, it keeps track of spare parts inventory, including consumables like filters, lights, probes, electronic components, and hospital bed accessories. This setup enables quick responses when issues arise, supporting medical teams and ensuring sanitary conditions remain at their best.

20. FieldCircle

FieldCircle’s Healthcare CMMS helps hospitals, clinics, outpatient centers, and specialized care facilities manage maintenance more effectively while maintaining compliance and boosting the reliability of medical equipment. The software centralizes maintenance tasks and workflows, reducing equipment downtime and keeping critical patient care assets functioning without interruption. It automates preventive maintenance, work orders, and inspections, while continuously monitoring essential devices like ventilators, sterilizers, and diagnostic machines. Built specifically for healthcare settings, the system supports ISO 13485 and FDA standards, simplifies task management, and avoids disruptions during operations.

21. ManWinWin

ManWinWin offers a single platform to manage all hospital assets, including medical devices, IT systems, and building infrastructure. This unified database allows hospital staff to keep detailed records of each asset’s location, condition, maintenance history, and warranty information. Using technologies like RFID and barcoding, ManWinWin enables hospitals to monitor the current location and status of their assets. This tracking cuts down the time spent searching for equipment, helps ensure it’s ready when needed, and reduces downtime. The platform also supports inventory management by monitoring consumables and spare parts. Automated alerts notify staff when stock runs low, helping avoid maintenance delays and ensuring essential parts are available. With clear data on asset usage, performance, and costs, ManWinWin assists hospitals in planning and improving their asset management strategies.

22.  IBM Maximo

IBM Maximo simplifies managing work orders and workflows by automating these processes, scheduling labor, and tracking materials. As assets grow smarter and more connected, maintenance software needs to go beyond reacting to issues it should anticipate problems and take preventive steps. Combining automation, IoT data, analytics, and AI, the Maximo Application Suite helps extend the life of assets and cut costs while improving how resources are assigned. It minimizes waste by preserving detailed records of asset condition and history, which reduces unexpected repairs and supports better maintenance choices. Integrating maintenance management with ERP, HCM, and financial systems keeps the entire organization working in sync and aligned toward shared goals.

 23. Facilio 

Facilio helps you maintain up-to-date inventory records for biomedical and facility assets, making maintenance and purchasing choices smarter. You can quickly find equipment using digital asset tracking and update device locations by scanning barcodes on mobile devices. The system automatically creates purchase orders to keep spare parts at the right levels. It also tracks vendor performance and asset usage, offering insights that improve procurement decisions. Waste production and disposal trends get monitored to help meet sustainability targets. The platform spots energy-wasting or aging equipment and suggests when to phase it out. Alerts notify you immediately if equipment behaves dangerously or falls out of compliance. Facilio gives you a complete view of your assets’ performance and helps you make informed decisions based on the data.

24. UpKeep

UpKeep lets healthcare technicians quickly access preventive maintenance checklists and manuals from any location, at any time. All vital information about healthcare facility assets remains secure and is available only to authorized users. Technicians can review past repair records of medical equipment, helping them make well-informed decisions. The platform helps maintenance teams handle work orders, monitor assets, and carry out preventive maintenance effectively. Mobile access and automated scheduling simplify these tasks, while the system keeps track of equipment details to help reduce downtime. The easy-to-use interface and detailed analytics help teams make smart, data-driven maintenance choices.

25. Fiix 

Fiix’s CMMS makes it easy for maintenance teams in lab facilities to manage their tasks. They can quickly schedule work orders, order parts, keep up with compliance tasks, and generate reports with just a few clicks. Operators can submit maintenance requests through a portal that takes less than a minute to use. Teams can create dashboards that fit their needs, giving everyone a clear view of all ongoing work in one spot. This helps the maintenance crew stay ready by identifying potential risks and planning resources ahead of time. When an asset shows signs of trouble, the system automatically generates and schedules the necessary maintenance. Maintenance managers can also use the work order insights report to spot high-risk tasks coming up in their schedule, allowing them to plan effectively and avoid surprises.

26. MPulse Healthcare

MPulse offers cost-effective solutions and strong customer support to help businesses manage the complex maintenance needs within healthcare industries such as hospitals, medical offices, pharmaceutical firms, medical device makers, and biotech companies. This CMMS software works well for healthcare organizations of all sizes. It helps teams stay compliant with regulations while cutting down on emergency repairs and unexpected equipment failures. You can track all completed maintenance and keep detailed records to demonstrate adherence to industry standards, including routine maintenance schedules. Access to information in your database can be controlled at a very detailed level. This enhances security and keeps the user experience simple by showing only the information each user needs.

27. MaintainX

MaintainX helps teams get work done faster and more safely through simple mobile and desktop tools. It reduces repair time, keeps maintenance organized, and makes safety checks easier to manage. Facilities stay on track with easy checklists, automatic follow-ups for issues, and a searchable record of inspections. Preventive and recurring work orders are simple to schedule, helping teams avoid downtime and complete tasks on time. Users can prioritize tasks based on asset condition and service history, making it easier to focus on what matters most. Everything you need maintenance logs, inspection outcomes, and detailed reports is kept in one place. Teams can quickly access data on costs, equipment uptime, inspection results, and root cause insights. Filters make it easy to track work across technicians, job sites, or specific assets, so nothing gets missed.

28. eWorkOrders 

eWorkOrders CMMS is a cloud-based maintenance management software that helps teams stay on top of their operations and equipment upkeep. It simplifies tasks like creating and managing work orders, handling service requests, and scheduling both preventive and predictive maintenance. With mobile access built in, users can handle maintenance tasks and check asset details from any location. This flexibility makes it easier to respond quickly to issues and keep everything running smoothly. The software also includes tools for tracking employee hours and logging task locations, which helps with accountability and accurate record-keeping. When it comes to organizing information, eWorkOrders makes it easier to store and access critical documents. Everything is kept in a central location, reducing the need for physical paperwork and making files easier to retrieve.

29. Asset Panda

Asset Panda offers a practical way to track and manage medical assets, handle preventive maintenance, and keep healthcare inventory in check. From hospitals and clinics to senior care centers and medical supply companies, the platform adapts to different needs with ease. Users can configure the system to reflect their specific asset types and internal processes. As organizations grow, it’s easy to add new departments or locations within the same platform. With its mobile app, teams can work from virtually anywhere even without an internet connection. The app includes built-in barcode scanning, allowing nurses, technicians, or administrators to check out equipment, request repairs, or complete audits quickly. A simple scan replaces manual input, cutting down on errors and saving valuable time. In addition, users can create, print, and scan barcode labels directly from their mobile device. This removes the need for extra scanning tools and simplifies asset tracking across all levels of a healthcare organization.

30.  SafetyCulture

SafetyCulture makes it easier to keep your equipment in top condition across all your locations. You can set up consistent maintenance routines and stay on top of critical tasks without missing a beat. Healthcare teams can stay organized by managing maintenance schedules, equipment status, and asset locations all in one place. When something needs attention, assign tasks and track their progress right away, no matter where your teams are based. To avoid downtime, track how your equipment is performing using custom performance indicators. When issues come up, your team can act fast. The system simplifies how maintenance requests are handled, making it easier for everyone to stay on the same page. Automated alerts help you respond to problems more quickly. As work progresses, you get a clear view of what’s been done and what still needs attention. This cuts delays and helps your team resolve issues faster.

Finally, using the right technology helps keep critical equipment safe and functioning properly. From small clinics to large hospital systems, these tools help biomedical teams stay organized, reduce equipment downtime, and keep maintenance tasks on track. Each software offers practical features that simplify scheduling, documentation, and asset tracking making it easier to stay ahead of potential issues.