Top 30 Best Patient Scheduling Software Systems for Medical Practices

Effective patient scheduling is essential to the seamless running of healthcare facilities. In light of the growing demand for healthcare services, using the appropriate scheduling software can improve administrative workflows, lower no-show rates, and increase patient satisfaction. Therefore, below is a curated list of top 30 best patient scheduling software systems for medical practices.

Top 30 Best Patient Scheduling Software Systems for Medical Practices

1. GoodCall

GoodCall is an AI-powered virtual receptionist that automates appointment scheduling through voice and SMS, offering 24/7 availability for patients.

• Features: AI voice scheduling, SMS confirmations, integration with EHRs like AdvancedMD
• Pros: Reduces administrative workload, improves patient access
• Cons: Initial setup may require customization
• Pricing: Custom quote
• Demo: GoodCall Demo Video

2. DexCare

DexCare is an intelligent patient access and scheduling platform, ideal for large healthcare systems aiming to maximize operational efficiency.

• Features: Real-time scheduling, data-driven insights, EHR integration
• Pros: Scales with enterprise needs, enhances digital patient engagement
• Cons: May be too robust for small practices
• Pricing: Contact for pricing
• Demo: DexCare: How We Work

3. Blaze.tech

Blaze.tech offers a user-friendly interface for patient self-scheduling, ensuring HIPAA compliance and seamless integration with healthcare tools.

• Features: Self-scheduling capabilities, HIPAA-compliant data handling, integration with existing healthcare systems
• Pros: Enhances patient autonomy, streamlines administrative processes
• Cons: Limited customization options
• Pricing: Subscription-based pricing; contact for details
• Demo: Blaze Demo Video

4. Kareo

Kareo provides a comprehensive platform for independent practices, combining patient scheduling with billing and clinical solutions.

• Features: Integrated scheduling and billing, patient reminders and confirmations, customizable appointment types
• Pros: All-in-one solution for small practices, user-friendly interface
• Cons: May lack advanced features for larger practices
• Pricing: Starts at $80/month per provider
• Demo: Kareo Practice Management – Scheduling

5. AdvancedMD

AdvancedMD offers a cloud-based suite for medical practices, integrating scheduling with EHR and billing functionalities.

• Features: Drag-and-drop scheduling interface, automated appointment reminders, telemedicine integration
• Pros: Comprehensive practice management, scalable for various practice sizes
• Cons: Steeper learning curve for new users
• Pricing: Custom pricing based on selected modules
• Demo: AdvancedMD – Scheduling

6. DrChrono

DrChrono provides an all-in-one EHR solution with robust scheduling features, tailored for medical practices of all sizes.

• Features: Online appointment booking, automated reminders via email and SMS, integration with billing and clinical notes
• Pros: Mobile-friendly interface, customizable scheduling templates
• Cons: Premium features may increase costs
• Pricing: Starts at $199/month per provider
• Demo: Scheduling Tools – DrChrono EHR Feature Video Series

7. Epic Systems

Epic Systems offers a comprehensive EHR platform with integrated scheduling capabilities, widely used by large healthcare organizations.

• Features: Centralized scheduling across departments, real-time appointment availability, patient self-scheduling via MyChart
• Pros: Highly customizable for large systems, robust reporting and analytics
• Cons: High implementation and maintenance costs
• Pricing: Custom pricing; typically for large organizations
• Demo: EPIC Tutorial Intake and Follow up appointment

8. Appointy

Appointy is a versatile scheduling software suitable for various industries, including healthcare, offering online booking and calendar management.

• Features: Online appointment booking, automated email and SMS reminders, integration with Google Calendar
• Pros: Easy to set up and use, affordable pricing plans
• Cons: Limited healthcare-specific features
• Pricing: Free plan available; premium plans start at $19.99/month
• Demo: Appointy – Appointment Scheduler (FREE)

9. SimplePractice

SimplePractice is designed for health and wellness professionals, combining scheduling with telehealth and billing features.

• Features: Client portal for self-scheduling, telehealth integration, automated reminders and billing
• Pros: User-friendly interface, comprehensive feature set for solo practitioners
• Cons: Limited scalability for larger practices
• Pricing: Starts at $39/month
• Demo: SimplePractice Tutorial For Beginners

10. Missed.com

Missed.com offers a white-label solution for appointment scheduling, focusing on real-time booking and automated reminders.

• Features: Real-time appointment booking, automated confirmations and reminders, queue management
• Pros: Customizable branding, supports multiple platforms (web, iOS, Android)
• Cons: No API for integration
• Pricing: Contact Missed.com for pricing details

11. Zoho Bookings

Zoho Bookings offers a streamlined appointment scheduling solution, ideal for small medical clinics and private practices.

• Features: Online appointment booking, automated SMS and email reminders, integration with Zoho CRM
• Pros: Affordable pricing, user-friendly interface, seamless integration with other Zoho products
• Cons: Limited advanced features for larger practices
• Pricing: Free plan available; paid plans start at $6/user/month
• Demo: Zoho Bookings Overview

12. WellSky

WellSky specializes in scheduling solutions for home health and hospice care providers.

• Features: Comprehensive home health and hospice-specific scheduling tools, HIPAA-compliant appointment management, mobile workforce coordination
• Pros: Tailored for home-based care, real-time schedule adjustments, integration with EMR systems
• Cons: May be too specialized for general medical practices
• Pricing: Custom pricing based on organizational needs
• Demo: Currently, there is no official demo video available.

13. Setmore

Setmore is an intuitive scheduling platform suitable for individual healthcare providers and small medical teams.

• Features: Drag-and-drop scheduling, mobile-friendly booking pages, automated SMS reminders
• Pros: User-friendly interface, affordable pricing, reduces appointment cancellations
• Cons: Limited advanced features for larger practices
• Pricing: Free plan available; Premium plan at $12/user/month
• Demo: Setmore Appointment Scheduling

14. Phreesia

Phreesia is an enterprise-grade patient engagement platform with robust scheduling capabilities, designed for large healthcare organizations.

• Features: Automated patient intake, real-time appointment scheduling, integration with EHR systems
• Pros: Enhances patient engagement, streamlines administrative processes
• Cons: May be complex to implement for smaller practices
• Pricing: Custom pricing based on organizational needs
• Demo: Currently, there is no official demo video available.

15. Profi.io

Profi.io is a platform that simplifies scheduling and managing sessions for professionals and their clients.

• Features: Scheduling & calendar management, 1:1 and group sessions, Google & Outlook sync, HIPAA-compliant video conferencing
• Pros: Customizable scheduling, round-robin for teams, branded patient portal
• Cons: May be more suited for mental health and coaching services
• Pricing: Starting at $79/month per seat
• Demo: Profi.io Overview

16. TimeTap

TimeTap is a customizable appointment scheduling solution with features tailored for both healthcare providers and service-based industries.

• Features: Online scheduling, custom booking forms, automatic reminders, HIPAA-compliant
• Pros: Highly customizable scheduling options, multiple calendar integrations
• Cons: Limited support for large organizations
• Pricing: Starts at $25/month per user
• Demo: TimeTap Overview

17. Calendly

Calendly is a popular scheduling tool for professionals, offering easy-to-use features suitable for small healthcare practices.

• Features: Automated scheduling, custom availability, integration with Zoom, Google Calendar, and more
• Pros: Simple and intuitive interface, flexible scheduling options
• Cons: Limited healthcare-specific features
• Pricing: Free basic plan; premium plans start at $8/month
• Demo: Calendly for Healthcare

18. QGenda

QGenda is a scheduling software designed for healthcare professionals, providing tools for shift scheduling, call scheduling, and appointment booking.

• Features: Automated scheduling, mobile-friendly, customizable templates
• Pros: Robust support for medical staff scheduling, efficient for large organizations
• Cons: More focused on shift scheduling, which may not be necessary for all practices
• Pricing: Custom pricing based on needs
• Demo: QGenda Demo Video

19. Luma Health

Luma Health is a patient engagement platform with a strong focus on scheduling, communication, and reminders for healthcare practices.

• Features: Two-way texting, appointment reminders, online scheduling, multilingual support
• Pros: Seamless communication between patients and providers, integrates with EHR systems
• Cons: Can be expensive for smaller practices
• Pricing: Contact for custom pricing
• Demo: Luma Health Overview

20. Appointlet

Appointlet is a cloud-based scheduling tool that simplifies the appointment booking process for healthcare providers, offering an intuitive user interface.

• Features: Custom booking pages, email and SMS reminders, integration with Google Calendar
• Pros: Easy-to-use platform, flexible pricing options
• Cons: Lacks healthcare-specific tools
• Pricing: Free plan available; premium plans start at $8/user/month
• Demo: Appointlet Scheduling Demo

21. YouCanBook.me

YouCanBook.me is a simple scheduling platform designed to help healthcare professionals manage appointments with ease.

• Features: Personalized booking pages, automatic time zone detection, integration with Google Calendar
• Pros: Easy to use and set up, customizable booking forms
• Cons: Lacks some healthcare-specific features
• Pricing: Free plan available; paid plans start at $10/month
• Demo: YouCanBook.me Demo

22. Setmore

Setmore is an appointment scheduling platform that offers features tailored to healthcare practices, with options for both solo practitioners and larger teams.

• Features: Online booking, custom reminders, SMS/email confirmations
• Pros: Easy setup, robust calendar management
• Cons: Limited integration with certain healthcare systems
• Pricing: Free plan available; premium plans start at $12/month
• Demo: Setmore Tutorial Video

23. Healthie

Healthie offers a platform specifically for health and wellness providers, including features for appointment scheduling, telehealth, and client management.

• Features: Telehealth integration, HIPAA-compliant scheduling, client intake forms
• Pros: Excellent for health and wellness practices, intuitive interface
• Cons: Limited features for general medical practices
• Pricing: Starts at $39/month
• Demo: Healthie Demo Video

24. TheraNest

TheraNest is an online scheduling and practice management software designed for mental health professionals and therapists, featuring HIPAA-compliant scheduling tools.

• Features: Online appointment booking, automated reminders, integrated billing
• Pros: Specially designed for therapists, easy integration with EHRs
• Cons: May not meet the needs of larger, multi-specialty practices
• Pricing: Starts at $38/month
• Demo: TheraNest Demo

25. Mindbody

Mindbody is a widely-used platform for wellness professionals, including healthcare practices, offering online scheduling, payment processing, and client management.

• Features: Automated appointment reminders, online booking, membership management
• Pros: Suitable for wellness and fitness clinics, comprehensive reporting tools
• Cons: May be overkill for small practices
• Pricing: Contact for pricing
• Demo: Mindbody Software Overview

26. Zocdoc

Zocdoc is a well-known platform for finding doctors and scheduling appointments, offering an easy way for patients to book consultations online.

• Features: Patient reviews, appointment booking, telehealth capabilities
• Pros: Increases practice visibility, user-friendly for patients
• Cons: High transaction fees, not ideal for very small practices
• Pricing: Contact for pricing
• Demo: Zocdoc Walkthrough

27. Jituzu

Jituzu provides healthcare professionals with an online scheduling solution, offering patient portal integration and easy booking management.

• Features: Patient self-scheduling, email and SMS reminders, multiple calendar support
• Pros: HIPAA-compliant, works with various EHR systems
• Cons: Some features are limited compared to larger systems
• Pricing: Contact Jituzu for pricing
• Demo: Jituzu Overview

28. Cliniko

Cliniko offers a complete practice management suite with scheduling, patient management, and online bookings.

• Features: Online booking, automatic reminders, patient management
• Pros: Great for small to medium-sized practices, user-friendly interface
• Cons: Limited integration with third-party software
• Pricing: Starts at $25/month
• Demo: Cliniko Scheduling Features

29. Salus

Salus is a medical practice management software that includes scheduling, billing, and patient engagement tools, aimed at optimizing administrative workflows.

• Features: Patient self-scheduling, automatic reminders, medical billing integration
• Pros: HIPAA-compliant, customizable scheduling options
• Cons: May be complex for smaller practices
• Pricing: Custom pricing
• Demo: Salus Health Demo

30. CareCru

CareCru provides a patient engagement and scheduling platform aimed at optimizing front-office workflows, with a special focus on automation.

• Features: AI-powered scheduling, SMS reminders, appointment confirmations
• Pros: Automates front-office tasks, reduces no-shows
• Cons: Requires good integration with existing practice systems
• Pricing: Contact for pricing
• Demo: CareCru Demo

Conclusion

For your practice, choosing the best patient scheduling software is essential to increasing productivity and patient happiness. You are guaranteed to find a platform that meets your needs with these 30 possibilities, which range from straightforward solutions for small clinics to extensive systems for large healthcare organizations. To determine which system best fits the workflow of your clinic, watch demo videos and ask for trials.