Top 30 Best Healthcare Facility Management Solutions
Healthcare facility management involves overseeing the daily operations of medical environments to keep them safe, functional, and compliant with industry standards. This includes maintaining medical equipment, overseeing building systems, managing cleaning and waste disposal, ensuring security, and organizing available space. These tasks not only support a hygienic and efficient setting but also help prevent equipment failures and reduce the risk of infections. Efficient management directly affects the quality of patient care. A well-maintained facility reduces downtime, controls costs, and extends the life of expensive equipment, all while keeping operations running smoothly. However, healthcare organizations continue to face growing challenges, from complex compliance requirements to asset tracking and operational demands.
In this article, we’ll explore the top 30 healthcare facility management solutions for 2025 and how they can help healthcare institutions stay organized, efficient, and compliant.
Top 30 Best Healthcare Facility Management Solutions
1. ABM Industries
ABM Industries brings over five decades of expertise to healthcare facility management, helping hospitals and clinics maintain clean, safe, and welcoming environments. The company handles essential services such as environmental cleaning, HVAC upkeep, patient transport, valet operations, and culinary assistance. Its long-standing experience in the healthcare sector shines through in its practical approach to supporting daily operations while meeting strict regulatory standards. ABM places a strong emphasis on patient-focused care and sustainable practices. Coupled with modern technology, this approach helps healthcare facilities operate more efficiently and deliver better overall patient experiences.
2. Aramark
Aramark offers full-service facility management for healthcare settings, aiming to improve both patient care and day-to-day operations. Their approach combines environmental services, building maintenance, and integrated technology to keep hospitals and clinics running smoothly. They bring various systems together into a single platform that simplifies management and helps teams track cleanliness and maintenance more effectively. This integration allows staff to stay informed, respond quickly, and focus on delivering a better experience for patients. Aramark prioritizes people and uses data to guide its efforts, creating cleaner, safer spaces where patients and healthcare workers can thrive. Their commitment to efficiency and care supports hospitals in meeting the high demands of modern healthcare.
3. Click Maint CMMS
Click Maint’s CMMS helps healthcare facilities manage maintenance tasks more efficiently. It offers tools for scheduling preventive maintenance, tracking assets, and maintaining compliance records. These features keep teams organized and reduce unexpected equipment failures. The platform has a simple, easy-to-use interface that works well on both desktop and mobile devices. Technicians can access it from anywhere, even without internet access. This flexibility allows technicians to update work orders, check equipment status, and review maintenance logs while on the move. As a result, teams respond faster and stay productive throughout the day. Additionally, the pricing is affordable, and users often praise the customer support team for being helpful and responsive.
4. MaintainX
MaintainX is a cloud-based platform focused on healthcare facility management that helps teams handle maintenance tasks efficiently through a mobile-first interface. It allows users to manage work orders, monitor assets, and maintain compliance with safety regulations all within a simple and easy-to-use system. Recognized as a top provider in facility management software, MaintainX supports preventive maintenance and connects with more than 400 applications. This broad integration capability makes it an essential tool for improving operational performance and ensuring patient safety in healthcare environments. The platform’s computerized maintenance management system (CMMS) tracks both reactive and preventive maintenance, schedules tasks, monitors assets, and manages work orders instantly.
5. Fiix
Fiix combines AI-driven maintenance insights with a user-friendly interface to help healthcare facilities manage their assets, cut downtime, and stay compliant. It uses automation and analytics to improve how operations run and identifies potential equipment problems early, allowing teams to act before failures happen. This proactive approach lowers downtime and extends the life of assets. Technicians can use the easy mobile app to check data, update work orders, and record inspections while moving around, even without internet access. Additionally, Fiix connects smoothly with different enterprise systems, keeping workflows coordinated across departments.
6. eMaint CMMS
eMaint is a flexible healthcare CMMS software that simplifies how maintenance teams handle their daily tasks. Hospitals, clinics, and specialty care centers use it to stay on top of equipment upkeep, from sterilizers and HVAC systems to imaging machines. It helps teams plan preventive maintenance, keep track of work orders, and monitor inventory without hassle. Maintenance staff can quickly view what needs attention, organize schedules, and avoid unexpected equipment failures. The platform makes it easier to meet strict healthcare standards and create a safer environment for both patients and staff. Facility managers can use its visual dashboards to spot trends, make informed decisions, and minimize downtime
7. Limble
8. MPulse
MPulse healthcare facility management solutions offers a comprehensive suite of tools designed to help healthcare providers streamline their operations, ensure compliance, and maintain safe, efficient facilities. Tailored specifically for the complex needs of hospitals, clinics, and other medical environments, MPulse helps manage everything from equipment maintenance and asset tracking to work order management and regulatory documentation. With its user-friendly interface and customizable features, it empowers healthcare teams to reduce downtime, control costs, and focus more on patient care—ensuring that critical systems run smoothly and standards are always met.
9. Omnify
Omnify healthcare facility management solutions simplifies the daily operations of healthcare facilities through an easy-to-use cloud-based platform. It brings scheduling, booking, and client management into a single space, helping providers stay on top of patient appointments, staff coordination, and facility usage. The platform supports features like recurring bookings, tiered pricing, and attendance tracking through QR code check-ins, which helps cut down on administrative hassles while improving the overall patient experience. Managers can keep tabs on multiple facilities, review client activity, and track performance through clear analytics—all from their mobile devices
10. Fexa
Fexa helps multi-site healthcare organizations manage their facilities more efficiently. It gives facility managers the tools to adjust workflows, automate routine maintenance, and keep track of assets across different locations. This setup simplifies daily operations, supports compliance efforts, and helps cut down on costs. Facility teams can handle work orders, coordinate with vendors, and monitor equipment performance through a single system. The platform also offers clear reporting features that make it easier to meet healthcare standards and regulations. Its simple interface, combined with detailed analytics, supports smarter decision-making. This leads to smoother operations and a safer environment for patients and staff alike.
11. FMX
FMX is a cloud-based facility management software built for small to mid-sized healthcare organizations. It helps simplify maintenance tracking, scheduling, and asset management, making it a practical option across various industries. Facility managers can easily schedule and monitor maintenance tasks, which reduces downtime and enhances asset performance. The software offers a clear scheduling system that prioritizes tasks to ensure timely completion. Additionally, FMX’s asset management features enable organizations to keep track of equipment and resources, helping extend their lifespan and make better use of them.
12. UpKeep
UpKeep is a mobile-focused Computerized Maintenance Management System (CMMS) that helps healthcare facilities improve maintenance tasks and keep equipment reliable. Maintenance teams can easily create and manage work orders, schedule regular upkeep, and monitor asset conditions using either smartphones or desktop computers. This quick access enables technicians to respond to problems faster, cutting downtime and supporting better patient care. UpKeep includes tools for automating work orders, tracking assets, managing inventory, and using AI to predict maintenance needs. These capabilities contribute to longer equipment life and help facilities stay compliant with healthcare standards.
13. HippoCMMS
Hippo CMMS, now integrated into Eptura Asset, makes maintenance management simpler and more effective for healthcare facilities. It helps schedule preventive maintenance, track work orders, and manage equipment so that vital tools like MRI machines and life support systems stay functional and meet compliance requirements. Users can access the system through mobile devices, scan barcodes for quick data entry, and use interactive dashboards to monitor performance. These tools help staff respond quickly, reduce equipment downtime, and stay on top of maintenance tasks without getting bogged down in paperwork.
14. Inhabit
Inhabit helps healthcare facilities run more efficiently and deliver better patient care by using advanced technologies such as IoT, AI, and cloud computing. These tools support monitoring, maintenance planning, and energy use, all of which contribute to smoother daily operations and long-term sustainability. Hospitals, clinics, and other medical centers face different challenges, so Inhabit works closely with each to meet their specific needs. This hands-on approach improves how facilities function while also creating safer, more comfortable spaces for both patients and staff. As a result, medical teams can focus more on care, and less on operational setbacks.
15. ServiceChannel
ServiceChannel helps healthcare providers keep their facilities safe, clean, and running smoothly so every patient visit meets high standards. Its digital system makes it easy to stay on top of maintenance tasks, manage work orders, and track equipment performance across several locations. With access to a network of over 70,000 trusted service professionals, providers can quickly find the help they need and respond fast to issues. This approach reduces delays, keeps operations steady, and improves the overall patient experience.
16. MaintainX
MaintainX is a cloud-based platform that helps healthcare facilities manage maintenance and operations more efficiently. It simplifies daily tasks through an easy-to-use interface available on both mobile devices and desktops. Teams can easily track assets, handle work orders, and stay on top of preventive maintenance, all from one place. The platform digitizes standard operating procedures and checklists, making it easier for staff to stay compliant with healthcare regulations. It also supports team collaboration, allowing everyone to stay updated and aligned without delay. Administrators can review maintenance performance through built-in reports and analytics, which support smarter planning and quicker responses.
17. EZOfficeInventory
EZOfficeInventory, helps healthcare facilities stay on top of their equipment and supplies. Hospitals and clinics can easily keep track of everything from surgical tools to diagnostic machines and consumables using barcode and QR code scanning. This makes it easier for staff to know what’s available and where it is. The platform supports scheduled maintenance and keeps a record of service history, which helps prevent unexpected breakdowns and ensures compliance with industry standards. Since it’s cloud-based and comes with mobile app access, staff can manage inventory and maintenance tasks even while moving through different departments. It also connects with tools like Zendesk and Jira, making it simpler for teams to handle maintenance requests without switching between multiple systems. Overall, EZO helps healthcare teams stay organized, reduce equipment downtime, and keep operations running smoothly.
18. NEXGEN
NEXGEN is an asset and maintenance management platform built for industries such as utilities, public works, and facilities. It combines CMMS functions with long-term asset planning to help teams improve operations and extend the life of their assets. In healthcare settings, NEXGEN improves patient care and resource use by applying advanced infrastructure management and data analytics. It also integrates smart technologies that support efficient, sustainable, and patient-focused environments. With a strong focus on quality, NEXGEN helps healthcare organizations handle the challenges of modern healthcare while maintaining high standards of safety, comfort, and operational effectiveness.
19. AkitaBox
AkitaBox provides a complete solution for managing healthcare facilities, focusing on improving operations, compliance, and asset tracking. It creates a digital replica of each facility, allowing teams to see and manage equipment and systems through interactive floor plans. This makes inspections easier, maintenance tasks more straightforward, and helps meet regulatory requirements like those set by The Joint Commission and OSHA. The user-friendly platform supports efficient data gathering, keeps detailed audit records, and helps identify risks early. This approach helps healthcare workers maintain a safer, more organized environment for patients and staff.
20. Facilio
Facilio offers a complete solution for managing healthcare facilities, focusing on improving daily operations and patient care while meeting industry regulations. The platform combines continuous monitoring, predictive maintenance, and centralized management to help healthcare providers stay ahead of potential issues. Its data-driven system cuts energy use and lowers operational expenses, contributing to sustainability goals. With intuitive dashboards and easy integration options, Facilio helps healthcare organizations create a safer, more efficient environment that prioritizes patients’ needs.
21. Archibus
Archibus provides a complete solution for handling the demanding requirements of healthcare facilities. It focuses on mid- to large-sized hospitals, clinics, and outpatient centers by combining space planning, asset management, maintenance tasks, and regulatory compliance within a single system. Facility managers can easily monitor patient safety, make the best use of available space, and keep essential equipment in good condition all while meeting strict healthcare standards. This integrated setup helps healthcare teams stay organized and efficient.
22. Quickbase
Quickbase is a no-code platform built to tackle the specific challenges faced in healthcare facility management. It helps both IT professionals and business users create custom applications that improve workflows, boost teamwork, and enhance patient care. The platform includes dashboards that update instantly, automated processes, and secure data handling that meets HIPAA requirements. Healthcare organizations can adjust their operations as needs change, all without the hassle of traditional software development. From managing patient records to coordinating care and running facility operations, Quickbase enables teams to provide efficient, high-quality healthcare services.
23. OfficeSpace
OfficeSpace is a workplace management platform rich with data that offers instant visibility into employee presence and facility conditions. The Request Manager allows you to send, receive, delegate, and resolve facility requests from any location, making asset management simpler while maintaining a safe and comfortable environment for your team. You can submit requests through mobile devices, desktop computers, email, or Slack, and even pinpoint the exact location on the floor plan. Space planners and facilities managers can start using OfficeSpace quickly typically within 35 days and easily manage portfolios, coordinate moves and changes, and access analytics to track space use and plan ahead for future requirements.
24. Axonator
Axonator is a mobile-first, no-code platform that helps organizations improve their field operations by automating workflows. Manual scheduling, scattered work order tracking, and irregular inspections often cause downtime, increased expenses, and compliance challenges. Axonator tackles these issues by automating maintenance tasks and organizing work order management. It also offers live updates on maintenance status and asset conditions, helping facilities operate more efficiently while cutting costs. The platform digitizes work orders to make creation, assignment, tracking, and completion easier, and it standardizes safety and compliance checks to reduce risks.
25. QuickFMS
QuickFMS is a cloud-based facility management software gaining popularity among healthcare providers worldwide. It offers several advanced modules that assist healthcare facilities in handling their infrastructure, planning maintenance tasks, and keeping daily operations running smoothly. The software provides a variety of tools that help organizations of all sizes improve efficiency, cut expenses, and boost productivity. You can use QuickFMS to track maintenance requests, schedule regular upkeep, manage inventory, monitor assets, keep an eye on energy usage, and much more.
26. FM:Systems
FM:Systems brings hospital and healthcare facility data together in a single SaaS platform, helping facilities directors, space managers, and real estate teams spot underused spaces and cut costs while still meeting regulations and supporting a better patient experience. With built-in analytics and KPI tracking, decision-makers can clearly see how their space is being used and identify areas for improvement. The system allows organizations to start with a single module such as space planning to address immediate priorities, then expand as their needs grow or shift over time. This flexible setup makes it easier to adapt to ongoing changes in real estate and workplace demands.
27. Facilitron
Facilitron offers a facility management platform that simplifies scheduling and reservation requests for both internal teams and outside organizations. It helps administrators stay on top of maintenance costs while offering a clear view into how facilities are being used. With a centralized system, staff across departments can easily access important data and stay informed. Communications become more organized, and maintenance or service tasks can be scheduled without confusion. Healthcare administrators, in particular, can use the platform to keep operations running smoothly, track usage patterns, and ensure that facility issues are handled without delay. The user-friendly interface supports efficient decision-making and better use of available space.
28. Infraspeak
Infraspeak helps facilities management providers improve service quality through better coordination and clearer communication with clients. It brings maintenance data into one place and automates tasks across departments such as housekeeping and laundry, which helps teams stay on top of issues and respond faster. The platform also supports preventive maintenance, helping reduce equipment failures and extend the life of key assets. In addition, Infraspeak simplifies compliance by making audits easier, generating work orders for any deficiencies, and sending AI-based alerts to highlight potential risks. These tools help healthcare facilities stay safe, efficient, and compliant.
29. Forefront Healthcare
Forefront Healthcare offers a facilities management program that helps maintain a secure, comfortable, and compliant environment while protecting your organization from growing expenses, service issues, and unhappy patients. The team places a strong focus on meeting regulatory standards and staying ready for accreditation audits. In addition, their cost-conscious approach and forward-thinking practices help preserve capital and support high-quality care. Through consistent attention to detail and reliable service, Forefront helps facilities run smoothly and meet the expectations of both staff and patients.
30. SimpleK
SimpleK supports hospitals and healthcare facilities in organizing their key control, master key systems, and building access through a set of practical software tools. It gives users a clear view of every door across all buildings and simplifies day-to-day management tasks. The platform helps teams track assets, manage facility operations, and maintain strong access control with detailed audit records. Its flexible setup accommodates both small and large organizations, and tools like digital signatures, floor plan views, and system integrations help teams stay organized and secure. With SimpleK, healthcare facilities can stay on top of facility access and improve overall management without adding unnecessary complexity.
Managing healthcare facilities goes beyond cleaning and maintenance; it involves safeguarding lives, meeting strict regulations, and providing a safe, comfortable space for patients and staff. The solutions mentioned above address these important needs, offering everything from advanced IoT connections to straightforward ticketing systems. As the healthcare industry becomes increasingly complex, choosing the right facility management solution becomes essential for effective and reliable operations.