Top 30 Best Healthcare Inventory Control and Asset Management Tools
Managing healthcare inventory involves much more than keeping track of supplies it directly impacts patient safety, quality of care, and compliance with industry regulations. When inventory systems fall short, the consequences can be severe. Expired medications, misplaced equipment, and incorrect stock levels can lead to wasted resources, budget overruns, and even compromised patient care. Modern solutions do more than log supplies. They automate stock tracking, provide forecasting tools, and connect with systems like EHR, ERP, and accounting platforms. These features help teams stay on top of supply levels, prevent errors, and make data-driven decisions. To help hospitals, clinics, pharmacies, and care facilities find a solution that fits their workflow, we’ve compiled a list of 30 highly rated healthcare inventory control and asset management tools used across the healthcare industry.
Top 30 Best Healthcare Inventory Control and Asset Management Tools
1. Asset Panda
Asset Panda helps healthcare teams track and manage equipment with less effort. The cloud-based platform is easy to navigate and supports custom workflows that align with daily routines. The mobile app adds even more convenience. Staff can scan barcodes or RFID tags with their phones, check the status of equipment, and schedule maintenance instantly. They don’t need costly tools or complex systems to get the job done.
For example, hospital teams can monitor infusion pumps by reviewing their usage history and ensuring regular servicing. Staying on top of maintenance reduces downtime and keeps vital equipment ready when needed. This hands-on approach allows staff to spend less time hunting for tools and more time caring for patients. In the end, it brings order to equipment management and supports better healthcare delivery.
2. Zebra
Zebra’s healthcare solutions are well-suited for large hospitals and medical networks that need to keep track of numerous assets across several locations. Their location tracking technology offers accurate positioning for medical equipment, even in complex or high-risk environments. For facilities that need to monitor both staff and tools indoors and outside, Zebra includes Ultra-Wideband tracking options that help reduce overall ownership costs. In addition to location tracking, Zebra supports integration with electronic health record systems, which helps maintain smooth data flow and strengthens day-to-day operations. Their AI-based tools also assist with inventory management by predicting short-term demand, making it easier for healthcare providers to stay stocked without overordering.
Zebra also equips healthcare staff with mobile computing tools, allowing them to update and access asset data on the go. This contributes to more efficient routines and helps create better outcomes for patients.
3. Sortly
Sortly helps take the stress out of the process with tools that make inventory tracking more straightforward and less time-consuming. Its clean, easy-to-use interface lets healthcare staff check or update inventory from a phone, tablet, or computer no matter if they’re in a storage room, an exam area, or moving between departments. Users can organize items based on location, quantity, cost, expiration date, or manufacturer, making it easier to stay on top of what’s in stock and what needs attention.
High-quality image uploads give a clear visual of each item, helping staff keep track of product condition and usage over time. The built-in barcode and QR code scanner speeds up the process of logging or locating supplies, cutting down on mistakes and making daily tasks faster. To prevent shortages or expired items, the system sends alerts when stock levels run low or expiration dates approach. That way, healthcare teams can quickly restock essentials and avoid disruptions in care.
4. ASAP Systems
ASAP Systems delivers an inventory tracking solution that fits the fast-paced environment of hospitals and clinics. It helps medical staff keep a close watch on supplies and equipment, so nothing critical goes missing or runs out unexpectedly. Before diving into specifics, let’s look at the overall value it brings. At its core, the platform simplifies day-to-day inventory tasks like stocktaking, reordering, and generating reports. These features support better decision-making and help reduce waste from misplaced or overlooked items. Healthcare teams can focus more on patient care, knowing their inventory is under control.
The system’s flexibility stands out, especially when it comes to adapting workflows. Organizations can mold the platform to reflect their internal procedures, which is especially useful in settings where every process counts. Its inventory software, BarCloud, isn’t limited to healthcare. It works across multiple industries and brings a barcode-based approach that improves accuracy. With RFID integration, users can track assets efficiently, and the clear interface makes navigation straightforward. The built-in reporting tools also make it easier to stay organized and in control of inventory levels.
5. GuardRFID
GuardRFID uses both active and passive RFID tagging, giving healthcare providers flexible options for tracking their assets. Beyond locating equipment, the system connects with access control and other security tools, creating a more complete solution for managing resources. Once in place, the platform pinpoints asset locations, helping staff find equipment faster and spend less time searching. This quicker access also means devices are used more efficiently. Alerts are triggered if an item leaves its assigned area, reducing the chances of loss or theft and improving overall security. GuardRFID’s tags come in various types built to withstand different environments. These durable tags support safety standards and help facilities meet compliance requirements, all while keeping operations running smoothly.
6. CenTrak
CenTrak makes it easier for healthcare facilities to stay on top of their equipment. Its system supports both basic wireless asset tracking and more advanced tools for managing hospital workflows and equipment usage. Hospitals can cut down on misplaced items, make better use of their existing tools, and stay compliant with maintenance standards more efficiently.
The complete setup includes location infrastructure, a variety of asset tags (from Bluetooth to clinical-grade), and user-friendly software that displays maps, reports, alerts, and lists. These features help staff locate equipment faster, track maintenance schedules, and avoid over-purchasing. For those needing extra guidance, consulting support is available to help healthcare teams get the most out of their asset tracking efforts.
7. eTurns
eTurns’ TrackStock helps clinics, hospitals, and EMS units stay on top of their medical supplies and equipment. It uses tools like QR codes, RFID tags, SensorBins, and eLabels to automate restocking and keep inventory levels accurate. These tools cut down on guesswork, making supply management much easier.
Instead of relying on set schedules, the system looks at real usage data to recommend ideal stock levels using its AI-based Min/Max Dashboard. This approach helps avoid running out of items or overstocking, which lowers storage costs and reduces waste. In addition, it keeps tabs on expiration dates and lot numbers, helping facilities stay compliant with regulations and avoid throwing out unused inventory.
8. Tracmor
Tracmor is a user-friendly cloud-based software that helps businesses keep track of both inventory and assets. It includes built-in barcode and QR code scanning, making it easier to monitor items like tools, furniture, electronics, and office equipment. You can quickly search for items using filters, set alerts for low stock, and create reports that fit your specific needs. It also works well with most barcode and QR code scanners, making tracking more efficient without adding complexity.
When it comes to inventory, Tracmor helps organize bulk items by quantity. This is especially useful for managing supplies and consumables that don’t need individual tracking. Instead of using spreadsheets or guessing what’s in stock, businesses can keep a clear view of their inventory in one place.
9. Timly
Timly is a cloud platform that helps companies keep track of their physical inventory while automating key tasks. It monitors every activity related to inventory and brings management into a single, centralized system. Each asset gets a QR code label that employees can scan with a smartphone, making all relevant information instantly accessible right where the assets are. This approach cuts down on operational delays and expenses while supporting quality control and regulatory compliance.
In healthcare settings, staff can easily track the location and condition of equipment, schedule maintenance, and receive alerts when stock runs low or certifications are about to expire. The system uses barcode scanning and RFID tagging to maintain precise and efficient asset records.
10. ArbiMed
ArbiMed Healthcare Inventory Control and Asset Management Tools, created by Elevate Health Technologies, provide a complete solution for medical practices looking to improve their supply chain management. The system connects directly with EMRs, allowing staff to monitor inventory levels, expiration dates, and usage patterns instantly. With features like barcode scanning, mobile access, and automatic alerts, managing stock becomes easier and less prone to errors. Par Level management helps predict when supplies will run low, enabling smarter purchasing decisions that avoid shortages and support better patient care. Furthermore, ArbiMed works alongside billing and revenue cycle systems to deliver detailed analytics, helping practices optimize their finances and daily operations.
11. ConnectSx
The ConnectSx platform simplifies the way surgical inventory and case management work. At the heart of it is the Console, which offers a clear view of your inventory, full control over surgical caseloads, and quick access to sales documents. It brings together everything manufacturers, distributors, and sales reps need to stay organized and efficient. Beacon, the core application, integrates with familiar systems like QuickBooks, Salesforce, and Dynamics 365. It automates documentation, supports AI-based workflows, and validates UDIs using FDA GUDID. Users can scan items using various methods, track product expiration, and manage access based on roles. Forward stocking also helps ensure that the right products are available when needed.
With Beacon Mobile, sales reps don’t need to return to the office to stay productive. They can manage inventory, schedule surgeries, and handle billing directly from their mobile devices.
12. Sowingo
Sowingo helps dental and medical practices stay on top of their inventory without the usual hassle. It keeps track of supplies, automates reordering, and provides clear reports that support smarter purchasing decisions. With tools like barcode scanning, low-stock notifications, and expiry alerts, teams can easily avoid shortages or wasted stock.
Using its mobile app, staff can manage supplies on the go, making day-to-day tasks faster and less stressful. In addition to inventory management, Sowingo gives users access to a built-in marketplace, where they can browse and order dental equipment and supplies from multiple vendors. This all-in-one approach simplifies supply management and helps practices stay organized and cost-efficient.
13. Fishbowl
Fishbowl offers essential tools for inventory control, asset tracking, and order management, making it a practical choice for small to mid-sized healthcare and manufacturing operations. It helps keep things organized and running smoothly without unnecessary complexity. For example, you can keep a close watch on medical supplies such as medications, personal protective equipment, and other consumables. This helps prevent stockouts and keeps essential items available when they’re needed most. When it comes to high-value medical equipment, the system provides a clear view of each item’s location, usage history, and overall activity. This insight allows you to make informed decisions about equipment rotation, maintenance, or replacement.
14. Acctivate
Acctivate helps small to mid-sized businesses that have outgrown QuickBooks’ basic features but aren’t quite ready for a full ERP system. Instead of replacing your current accounting software, Acctivate works with QuickBooks, building on it to give you more control over inventory, purchasing, sales, and analytics.At first, many businesses rely on QuickBooks and simple spreadsheets to track inventory. As those businesses grow, though, those manual processes become harder to manage and more prone to mistakes. Acctivate brings everything inventory, purchasing, sales, and order management into one place, making it easier to keep up as your operations expand. With Acctivate, businesses can shift away from scattered systems and move toward a more organized way of managing orders and stock. The result is fewer errors, better oversight, and smoother day-to-day operations.
15. Asset Infinity
Asset Infinity offers a cloud-based asset management system that helps businesses keep track of their assets from purchase to retirement. It supports everything from equipment tracking and inventory control to maintenance planning and procurement, all in one organized platform. This setup helps companies stay on top of operations and improves visibility across departments.
The inventory management feature plays a key role in preventing stock-outs and maintaining accurate counts. It gives businesses complete oversight of their stock and makes it easier to manage consumables and spare parts. The software connects inventory items with different assets, locations, or users, allowing for smarter planning and usage. Adding, moving, or drawing inventory is straightforward, cutting down the complexity of managing large inventories. You can also set minimum stock levels, and the system will send alerts when supplies run low. This function keeps inventory levels in check and helps avoid delays caused by shortages.
16. EZO
EZO tracks each asset’s journey to avoid misplacement and make sure nothing slips through the cracks. Stay on top of maintenance by scheduling regular checkups for your medical tools, including essential gear like emergency kits. When a device needs attention, you can easily connect it to a service ticket so your team knows exactly what needs fixing and when.
You can set quantity limits so your stock automatically refills before you run out. This keeps your facility prepared without constant manual checks. Scanning inventory is quick and stress-free using barcodes or QR codes right from your phone. The mobile app available on both iOS and Android lets you check items in, check them out, or reserve them in seconds. Planning ahead is simple too. You can book medical equipment in advance using the availability calendar, which helps you make the most of the resources you already have and prevents double-booking.
17. ZarMoney
ZarMoney offers a practical solution for healthcare providers to manage medical supplies and equipment more easily. The platform tracks inventory levels closely, helping prevent shortages and excess stock by automatically setting reorder points and giving clear insight into how supplies are used. It also keeps an eye on valuable medical equipment, helping to schedule maintenance on time to prolong the lifespan of important assets. With intuitive dashboards and detailed reports, healthcare facilities can stay compliant with regulations while improving their daily operations. This combination of inventory and asset management boosts accountability and cuts costs, letting healthcare teams spend more time focusing on patient care instead of paperwork.
18. Cflow
Cflow is a no-code workflow automation tool that simplifies inventory tracking, procurement, and replenishment in healthcare settings through advanced automation. It connects easily with existing healthcare systems, providing clear visibility and better control over medical supplies.
The Visual Workflow Builder helps automate tasks like procurement, stock audits, and monitoring expiration dates, making the inventory process more efficient. OCR technology extracts data from medical supply invoices, batch numbers, and expiration dates automatically, cutting down on manual errors. API integration allows Cflow to link with hospital inventory systems such as ERP, EHR, or procurement platforms, keeping stock information and order tracking up to date.
19. Infraspeak
Infraspeak’s collaborative facilities management software offers a wide array of features that help businesses manage assets and inventory effectively. It tracks both fixed assets and stock, keeping inventory information current to avoid shortages or excess. The software automates order processing, restocking, and alert notifications, reducing manual work and errors. Users can quickly view important data through customizable dashboards that highlight key metrics and insights. Integration with ERP, CRM, and accounting systems allows smooth coordination across different business functions. The platform adjusts to the needs of small companies as well as large organizations, with workflows that fit specific operational demands. Additionally, it provides solutions that address the particular challenges of various industries.
20. Oracle
Oracle Asset Management helps businesses get the most out of their assets while keeping operations efficient and cost-effective. Built to fit into the broader Oracle ecosystem, it handles complex financial structures with ease, making it a reliable choice for companies managing large-scale asset portfolios.
The platform simplifies asset accounting, helping teams cut down on ownership costs through clear financial oversight. It also allows organizations to adjust features to match their unique processes, making setup and usage more straightforward. Maintenance planning tools play a key role in avoiding unexpected equipment issues, which helps extend the life of critical assets. Additionally, its work order tools make it easier for teams to stay organized and carry out repairs or upkeep without delays.
21. Odoo
Odoo offers an intuitive way for healthcare providers to stay on top of their inventory and equipment. Hospitals and clinics can easily track medical supplies and tools across various locations, helping staff avoid running out of stock or keeping too much on hand. The system also keeps an eye on expiration dates and handles reorders automatically, which supports compliance and cuts down on waste. The software connects smoothly with procurement and supplier records, simplifying how medical facilities handle purchasing. On the asset side, it tracks equipment and helps schedule maintenance, so essential machines remain in good shape and last longer. All of this helps healthcare teams focus less on logistics and more on delivering quality care.
22. BlueBin
BlueBin helps hospitals take control of their supply inventory without overcomplicating the process. It takes a practical approach to managing healthcare supplies, cutting unnecessary costs and minimizing waste so clinicians can stay focused on patient care.
At its core, BlueBin works on a just-in-time system. This means hospitals only stock what they need, when they need it preventing clutter, shortages, and excess. The system tracks stock levels with accuracy and gives staff the insight to make timely decisions based on current data. In addition to keeping supply rooms in check, BlueBin supports smart decision-making through built-in analytics. Staff can easily review usage trends, spot inefficiencies, and make adjustments as needed. The interface is simple and intuitive, so teams can get up to speed quickly without extra training.
23. Hybrent
Hybrent helps healthcare facilities handle their supply chain more efficiently, no matter how big or small they are. Instead of relying on time-consuming manual tasks, teams can rely on automation to manage purchasing and track inventory. This shift allows staff to focus more on patient care and less on paperwork.
With built-in supplier connections, reordering becomes quicker and less stressful. Procurement becomes less of a guessing game as the platform simplifies compliance and keeps things running smoothly. Budgeting, often one of the more complex parts of healthcare management, becomes easier to manage with clear oversight across multiple departments and locations. Facilities gain better control over their spending and operations, reducing the chances of waste or oversight
24. inFlow Inventory
inFlow Inventory simplifies the way businesses handle stock management, making everyday tasks less overwhelming. With an intuitive interface, even first-time users can quickly get the hang of tracking inventory without much hassle. It helps keep stock levels accurate, reducing the chances of running out of items or piling up too much. Barcode scanning speeds up product handling and keeps records organized with minimal effort.
Beyond basic tracking, the software includes smart reporting features that shed light on sales patterns and inventory movement. These insights help business owners make smarter choices about what to reorder and when. inFlow also connects easily with other business tools, helping everything work better together without constant switching between systems
25. Brightree
Brightree is an all-in-one inventory management solution created specifically for healthcare and medical supply organizations. It helps track inventory levels, handle orders, and improve supply chain activities so that businesses can manage their stock more effectively. Users can keep an eye on stock quantities at any moment, automate reordering, and track product expiration dates to minimize waste and boost operational performance. The software’s easy-to-use interface makes accessing inventory information straightforward, allowing organizations to spot trends and make smarter purchasing choices. With detailed reporting tools, Brightree reveals important data about inventory turnover, supply expenses, and vendor reliability, helping businesses refine their buying strategies.
26. Barawave
Barawave offers a comprehensive AI-powered solution that addresses the unique challenges of managing inventory and assets in healthcare. The platform helps healthcare providers keep track of medical supplies, equipment, and pharmaceuticals, making it easier to maintain proper stock levels and avoid both shortages and excess. It includes features such as automated alerts when inventory reaches critical levels, customizable reports, and advanced demand forecasting that uses artificial intelligence to anticipate future needs. The system also supports barcode scanning to ensure accurate data entry and works smoothly with mobile devices, enabling healthcare staff to handle inventory tasks from anywhere. Furthermore, Barawave helps healthcare organizations stay compliant with regulations by keeping detailed records of all inventory transactions, which is essential for audits and recalls.
27. Cin7
Cin7 helps healthcare facilities manage their inventory and assets with tools that prioritize accuracy and traceability, crucial in medical environments. It tracks medical supplies and pharmaceuticals carefully, helping providers keep precise records and minimize mistakes. Automating ordering and inventory tasks reduces administrative burdens, so staff can concentrate more on patient care. The system also assists in meeting regulatory requirements by managing batch numbers, expiration dates, and supporting product recalls when needed. Its ability to connect with different healthcare platforms makes inventory management more coordinated and efficient across the board.
28. InVentry
InVentry’s healthcare asset management system meets the specific demands of hospitals, clinics, and care homes by offering a comprehensive approach to tracking and managing medical equipment, pharmaceuticals, IT assets, and other vital resources. This system improves operational efficiency and helps healthcare providers stay aligned with industry standards. It gives clear visibility into where assets are, how they are being used, and when maintenance is due, which helps cut down on equipment downtime, avoid running out of stock, and reduce waste. The platform integrates smoothly with existing systems, allowing data to flow easily between departments and supporting better decision-making. Features such as mobile scanning, audit trails, and lifecycle reporting help healthcare organizations better allocate resources, enhance patient care, and lower costs.
29. MedSupply
MedSupply Software helps healthcare facilities keep close control over their medical supplies, equipment, and medications. It simplifies the process of managing healthcare inventory and pharmaceutical operations with an easy-to-use interface that allows quick adoption. The software automates key tasks, tracks inventory accurately, and supports item scanning to speed up data entry.
It continuously monitors inventory and uses predictive analytics to trigger restocking before shortages occur. Detailed reports help healthcare providers maintain appropriate stock levels, minimize waste, and meet regulatory requirements. The software also supports barcode scanning and connects smoothly with various EMR systems. Organizations can choose between cloud-based or on-site installation depending on their needs.
30. ERPAG
ERPAG supports healthcare providers in keeping their inventory of medical supplies, pharmaceuticals, and equipment accurate and well-organized. This helps minimize waste and avoid shortages that could disrupt patient care. The platform allows users to handle inventory data effortlessly, importing and exporting details using spreadsheets. Managing multiple warehouses is also straightforward, even when each location operates with different tax rules, currencies, or pricing structures.
In addition, users can attach essential documents like product images, assembly guides, and user manuals in formats such as PDF, PNG, or Word. When it comes to order fulfillment, ERPAG simplifies the entire process. Users can track sales orders, allocate stock efficiently, and ensure prompt deliveries, helping to maintain customer satisfaction and smooth daily operations.
Keeping track of medical inventory plays a vital role in ensuring hospitals never fall short on essential supplies. With healthcare inventory software in place, hospitals gain better control over their stock levels, reduce manual errors, and spend less time tracking down items. This type of system doesn’t just help maintain order—it can also support the daily demands of a fast-paced clinical environment.
Keeping track of medical inventory plays a vital role in ensuring hospitals never fall short on essential supplies. With healthcare inventory software in place, hospitals gain better control over their stock levels, reduce manual errors, and spend less time tracking down items. This type of system doesn’t just help maintain order it can also support the daily demands of a fast-paced clinical environment. As healthcare moves toward smarter, more connected systems, choosing the right inventory management solution could lead to fewer disruptions and better outcomes both for staff and for patients.
Read also: Top 30 Best Medical Inventory Management Software Solutions