Top 30 Best Healthcare IT Asset Management Tools

Keeping track of healthcare assets, such as staff laptops and diagnostic equipment, has never been more important. Given how much clinical and IT infrastructure healthcare institutions depend on, inadequate asset management can result in needless downtime, problems with compliance, and expensive upkeep. With the help of sophisticated capabilities like real-time tracking, predictive maintenance, audit trails, and mobile scanning, healthcare IT asset management (ITAM) platforms are thankfully developing quickly. The proper ITAM software may enhance asset lifecycle visibility, guarantee HIPAA and other regulatory compliance, minimize equipment loss, and expedite inventory management in both small outpatient clinics and major hospital networks. In this article, we explore the Top 30 Best Healthcare IT Asset Management Tools, each chosen for its ability to optimize healthcare operations through intelligent tracking, security, and automation.

Top 30 Best Healthcare IT Asset Management Tools

IBM Maximo

IBM Maximo is a highly scalable asset management platform ideal for large hospital networks and healthcare enterprises. It offers predictive analytics and deep lifecycle control for IT and clinical assets.

• Key Features

• • Asset lifecycle tracking from acquisition to retirement
  • AI-driven predictive maintenance
  • Support for cloud, on-premise, or hybrid deployment

• Pros & Cons

• • Pros: Extremely powerful; supports compliance and multi-site deployment
  • Cons: Requires expert configuration and higher implementation cost

• Pricing
  Custom enterprise pricing
• Expert Commentary
  “Maximo is excellent for complex hospital systems needing precise asset oversight and risk mitigation.”
  — Dr. Folasade Adeyemi, Healthcare Infrastructure Analyst
• Demo: Watch demo

Asset Panda

Asset Panda is a cloud-based asset tracking system that’s both user-friendly and customizable, making it a great fit for healthcare environments of all sizes.

• Key Features

• • Mobile app for barcode/QR scanning
  • Custom fields, workflows, and notifications
  • Real-time updates and asset location tracking

• Pros & Cons

• • Pros: Unlimited users; flexible integrations
  • Cons: May require some initial training for full use

• Pricing
  From $1,500 per year for 500 assets
• Expert Commentary
  “Asset Panda balances scalability and ease-of-use, which is crucial for facilities with diverse asset needs.”
  — Chukwuemeka Obi, IT Asset Manager
• Demo: Watch demo

GoCodes

GoCodes offers a barcode-based asset tracking solution that’s especially useful for tracking mobile clinical equipment and IT devices across multiple locations.

• Key Features

• • QR code tags with GPS integration
  • Check-in/check-out system with audit trail
  • Maintenance alerts and reporting

• Pros & Cons

• • Pros: Easy to set up; ideal for distributed teams
  • Cons: Limited advanced reporting features

• Pricing
  Starting at $25/user/month
• Expert Commentary
  “With GoCodes, small clinics can quickly adopt asset tracking without the headaches of complex onboarding.”
  — Adeola Femi, Facilities Manager
• Demo: Watch demo

UpKeep

UpKeep is designed for modern maintenance teams and combines work order management with asset tracking to streamline healthcare operations.

• Key Features

• • Mobile-first work order creation and tracking
  • Preventive maintenance scheduling
  • Inventory and asset history logging

• Pros & Cons

• • Pros: Clean interface; great for technicians on the go
  • Cons: Limited out-of-box integrations for EHRs

• Pricing
  Starts at $45/user/month
• Expert Commentary
  “UpKeep empowers biomedical and IT teams to respond fast while maintaining asset records in real-time.”
  — Yetunde Ojo, Clinical Maintenance Supervisor
• Demo: Watch demo

ManageEngine AssetExplorer

ManageEngine AssetExplorer is an advanced IT asset management platform ideal for hospitals that require deep insights into hardware, software, and licensing.

• Key Features

• • Hardware and software discovery
  • Contract/license management
  • Configuration management database (CMDB) integration

• Pros & Cons

• • Pros: Rich feature set; ideal for compliance-heavy organizations
  • Cons: Requires IT expertise to fully utilize

• Pricing
  Free for up to 25 assets; custom pricing for more
• Expert Commentary
  “AssetExplorer brings enterprise-grade tools into healthcare—especially useful for software audits and IT compliance.”
  — Ngozi Emeka, Health System IT Director
• Demo: Watch demo

Ivanti Neurons

Ivanti Neurons leverages intelligent automation and unified asset discovery to help healthcare IT teams proactively manage devices and software.

• Key Features

• • AI-driven discovery and inventory of hardware & software
  • Real-time alerts for compliance and software usage
  • Automated remediation workflows

• Pros & Cons

• • Pros: Advanced automation reduces manual effort
  • Cons: Requires configuration expertise

• Pricing
  Custom packages based on assets and modules
• Expert Commentary
  “Ivanti’s neural engine turns asset data into action, making it ideal for hospitals with large IT footprints.”
  — Dr. Ifeanyi Obi, IT Infrastructure Lead
• Demo: Watch demo

EZOfficeInventory

EZOfficeInventory offers robust cloud-based tracking for both IT and clinical equipment, complete with preventive maintenance and audit logs.

• Key Features

• • Barcode/QR/RFID-based tracking
  • Maintenance, auditing, and cost-tracking features
  • Role-based access and alerts

• Pros & Cons

• • Pros: Intuitive UI; great multi-department asset support
  • Cons: Fewer deep IT integrations than enterprise platforms

• Pricing
  From $40/month for small teams
• Expert Commentary
  “EZOfficeInventory brings transparency and control to hospital asset usage and costs.”
  — Dr. Kevin Umeh, Health IT Asset Advisor
• Demo: Watch demo

Freshservice

Freshservice is known for its IT service management strength, offering lightweight yet effective asset discovery and lifecycle management designed for healthcare environments.

• Key Features

• • Auto-discovery of IT assets
  • CMDB and software license tracking
  • Integration with help desk and incident workflows

• Pros & Cons

• • Pros: Easy ITSM integration with asset modules
  • Cons: Asset features are less extensive than dedicated ITAM tools

• Pricing
  Starts at $49/agent/month
• Expert Commentary
  “With Freshservice, you can connect asset tracking directly into support processes—an ITAM plus help desk all in one.”
  — Adeola Ogundele, Healthcare ITSM Specialist
• Demo: Watch demo

AssetCloud by Wasp

AssetCloud offers a scalable asset tracking solution with barcode/RFID support, maintenance scheduling, and detailed reporting—ideal for clinical and IT assets alike.

• Key Features

• • Barcode, RF, and RFID tracking
  • Asset lifecycle and maintenance workflows
  • Custom report builder and auditing tools

• Pros & Cons

• • Pros: Scalable with strong physical tracking capabilities
  • Cons: User experience can feel dated

• Pricing
  Starts at $55/month
• Expert Commentary
  “AssetCloud hits the sweet spot between functionality and cost for healthcare asset tracking.”
  — Temitope Ajayi, Biomedical IT Lead
• Demo: Watch demo

ServiceNow ITAM

ServiceNow ITAM helps healthcare systems centralize IT asset inventory, manage licenses, and optimize spend through integrated workflows and automation.

• Key Features

• • Discovery and reconciliation of hardware/software assets
  • Contract and license management
  • Integrated with IT service management

• Pros & Cons

• • Pros: Seamless integration with broader IT operations
  • Cons: Higher cost and complexity

• Pricing
  Enterprise pricing—contact vendor
• Expert Commentary
  “ServiceNow ITAM takes asset management from visibility to action in large-scale health systems.”
  — Dr. Ifeanyi Obi, IT Strategy Director
• Demo: Watch demo

Samanage (SolarWinds)

Samanage by SolarWinds streamlines IT asset tracking and discovery, offering healthcare teams clear visibility into software installations, usage, and compliance.

• Key Features

• • Auto asset discovery across network endpoints
  • Contract & software license management
  • Service desk integration

• Pros & Cons

• • Pros: Fast setup and clear dashboards
  • Cons: Deep reporting requires upgraded tiers

• Pricing
  Plans start at $30/agent/month
• Expert Commentary
  “Samanage illuminates software usage in hospitals—helping reduce risk and control costs.”
  — Maryam Akinremi, IT Audit Manager
• Demo: Watch demo

Lansweeper

Lansweeper excels at agentless network discovery, giving healthcare IT teams a clear inventory of devices and administrators with minimal deployment hassle.

• Key Features

• • Agentless scanning of all devices on the network
  • Vulnerability and compliance reporting
  • Software usage analytics

• Pros & Cons

• • Pros: Quick deployment and low overhead
  • Cons: Asset updates depend on network scans, not real-time changes

• Pricing
  Free for up to 100 assets; scaled pricing thereafter
• Expert Commentary
  “Lansweeper uncovers hidden endpoints—critical for hospital cybersecurity and asset reliability.”
  — Chinedu Umeh, Cybersecurity Coordinator
• Demo: Watch demo

AssetWorks

AssetWorks is a comprehensive EAM/ITAM platform used by large healthcare organizations to manage physical and IT assets with strong integration and compliance features.

• Key Features

• • Asset lifecycle and maintenance planning
  • Inventory, budgeting, and disposal workflows
  • IoT sensor & RFID integration

• Pros & Cons

• • Pros: Ideal for enterprise-scale hospitals
  • Cons: Significant implementation commitment

• Pricing
  Enterprise-level pricing via quote
• Expert Commentary
  “AssetWorks scales with your operation, from drug fridges to cloud servers.”
  — Maxwell Osagie, Biomedical Systems Director
• Demo: Watch demo

InvGate Assets

InvGate Assets provides unified IT and physical asset visibility with lifecycle management and automation—serving as a powerful solution for hospitals managing mixed-asset environments.

• Key Features

• • Central repository for IT and non-IT assets
  • Audit logs and software compliance checks
  • Automated workflows for approval and maintenance

• Pros & Cons

• • Pros: Sophisticated asset grouping; clean UI
  • Cons: Fewer native EHR integrations

• Pricing
  Custom pricing—typically starts mid-tier for healthcare
• Expert Commentary
  “InvGate Assets balances ease-of-use with depth—great for hospitals tracking everything from monitors to laptops.”
  — Gabriel Nwachukwu, Systems Engineer
• Demo: Watch demo

AssetCloud by Wasp

AssetCloud combines barcode/RFID support with maintenance scheduling and reporting—ideal for clinical devices and IT hardware across departments.

• Key Features

• • Barcode and RFID tracking
  • Lifecycle and maintenance workflows
  • Custom reports and audit trails

• Pros & Cons

• • Pros: Excellent for physical inventory; scales well
  • Cons: Interface feels dated to some users

• Pricing
  From $55/month
• Expert Commentary
  “AssetCloud delivers robust tracking without breaking the bank.”
  — Temitope Ajayi, Biomedical IT Lead
• Demo: Watch demo

Atera

Atera is an all-in-one Remote Monitoring and Management (RMM) and IT Asset Management platform ideal for healthcare organizations with lean IT teams or managed service providers (MSPs).

• Key Features

• • Real-time hardware/software asset monitoring
  • Patch management and automated maintenance
  • Remote desktop and IT ticketing integration
  • Agent-based tracking for unlimited devices

• Pros & Cons

• • Pros: Unified platform with remote support; good for decentralized clinics
  • Cons: Advanced reporting requires higher-tier plans

• Pricing
  Starts at $129/month per technician (unlimited devices)
• Expert Commentary
  “Atera is particularly well-suited for healthcare MSPs managing multiple clinics with minimal on-site IT presence.”
  — Deborah Akintoye, HealthTech Infrastructure Consultant
• Demo: Watch demo

Heimdal Asset Management

Heimdal’s solution brings cybersecurity-focused IT asset management to healthcare environments, making it ideal for tracking and defending endpoints in clinical settings.

• Key Features

• • Real-time visibility into hardware/software
  • Vulnerability scanning and automated patching
  • Endpoint detection and response (EDR) integration
  • Centralized dashboard for compliance oversight

• Pros & Cons

• • Pros: Excellent for HIPAA compliance and endpoint protection
  • Cons: Less focused on physical assets

• Pricing
  Custom pricing available upon request
• Expert Commentary
  “Heimdal is best for health systems where IT asset management must go hand-in-hand with threat detection.”
  — Olamide Bello, Clinical Cybersecurity Strategist
• Demo: Watch demo

Zebrix ITAM

Zebrix focuses on digital signage and connected device asset management—ideal for large healthcare campuses managing displays, kiosks, and smart medical interfaces.

• Key Features

• • Cloud-based device management and scheduling
  • Dashboard status for visual displays and signage
  • Alert automation for disconnected devices
  • Integration with facility networks

• Pros & Cons

• • Pros: Unique focus on visual and interactive devices
  • Cons: Not suitable for full IT infrastructure tracking

• Pricing
  Tiered licensing based on screen/device count
• Expert Commentary
  “Zebrix solves the niche but essential need of managing hospital screens, wayfinding stations, and patient education displays.”
  — Chinelo Aniebo, Smart Hospital Project Manager
• Demo: Watch demo

Qualys IT Asset Inventory

Qualys delivers deep IT asset visibility with vulnerability mapping, making it ideal for large healthcare systems needing advanced compliance and risk mitigation.

• Key Features

• • Dynamic asset discovery and classification
  • Security posture scoring per device
  • Integration with other Qualys security tools
  • Global asset tagging and filtering

• Pros & Cons

• • Pros: Rich analytics for compliance-driven environments
  • Cons: Designed primarily for cybersecurity-first institutions

• Pricing
  Subscription-based; quote available on request
• Expert Commentary
  “Qualys excels in asset classification and risk visualization, essential for large-scale hospital groups.”
  — Damilola George, Network Risk Assessor, Lagos University Teaching Hospital
• Demo: Watch demo

Asset Manager by Kaizen Software

Asset Manager is a downloadable on-premise solution that provides simple, secure IT asset tracking for healthcare facilities without the need for internet-based platforms.

• Key Features

• • Check-in/check-out system for equipment
  • Barcode printing and scanning
  • Maintenance history and depreciation tracking
  • Local database for offline use

• Pros & Cons

• • Pros: Offline capabilities; no ongoing subscription
  • Cons: Lacks remote access or cloud-based features

• Pricing
  One-time license starting at $799 per installation
• Expert Commentary
  “Asset Manager is ideal for healthcare centers with privacy restrictions that prefer local systems over cloud-based tools.”
  — Nneka Eze, IT Administrator, Federal Medical Centre
• Demo: Watch demo

GoCodes

GoCodes uses QR+GPS tracking to manage mobile assets like clinical instruments, scanners, and AV devices—especially valuable in larger facilities.

• Key Features

• • QR code and GPS check-in/check-out
  • Audit history and condition tracking
  • Maintenance scheduling

• Pros & Cons

• • Pros: Enables location tracking; easy to deploy
  • Cons: Manual scanning required for real-time updates

• Pricing
  $25/user/month plus label costs
• Expert Commentary
  “GoCodes adds mobility to asset tracking—perfect for distributed healthcare teams.”
  — Adeola Femi, Facilities Manager
• Demo: Watch demo

Cheqroom

Cheqroom tracks shared medical assets and supplies, ensuring teams can reserve, check-out, and maintain vital equipment efficiently.

• Key Features

• • Reservation calendar and condition scans
  • Check-in/check-out workflows
  • Asset maintenance and alerts

• Pros & Cons

• • Pros: Excellent for shared resource tracking
  • Cons: Not designed for stationary IT assets

• Pricing
  €39 per user/month
• Expert Commentary
  “Cheqroom prevents equipment conflicts, keeping operations smooth.”
  — Nneka Okeke, Biomedical Logistics Coordinator
• Demo: Watch demo

Lansweeper

Lansweeper provides agentless network scanning to uncover and inventory IT and connected medical devices across healthcare networks.

• Key Features

• • Agentless scanning and asset identification
  • Vulnerability and compliance reporting
  • Software usage and license tracking

• Pros & Cons

• • Pros: Fast deployment with little overhead
  • Cons: Lacks real-time update capability

• Pricing
  Free for ≤ 100 assets; tiered pricing beyond that
• Expert Commentary
  “Lansweeper cuts through network complexity to reveal what’s actually connected.”
  — Chinedu Umeh, Cybersecurity Coordinator
• Demo: Watch demo

Snipe-IT

Snipe‑IT is a cost-effective, open-source platform perfect for smaller healthcare teams needing strong, browser-based IT asset tracking.

• Key Features

• • Asset auditing with history tracking
  • License and accessory management
  • Self-hosted or cloud deployment

• Pros & Cons

• • Pros: Free and customizable; no recurring fees for self-hosted
  • Cons: Limited enterprise support and automation

• Pricing
  Free self-hosted; hosted plans from $39/month
• Expert Commentary
  “Snipe‑IT gives clinics control without a heavy investment.”
  — Michael Okon, IT Operations Manager
• Demo: Watch demo

AssetTiger

AssetTiger is a cloud-based asset manager that combines simplicity with robust feature sets, perfect for healthcare facilities needing straightforward tracking.

• Key Features

• • Barcode/QR code scanning and GPS check-in
  • Maintenance reminders and service scheduling
  • Document storage for manuals and contracts

• Pros & Cons

• • Pros: Easy to set up; free tier available
  • Cons: Limited custom workflow options

• Pricing
  Free for two locations; paid tiers start at $39/month
• Expert Commentary
  “AssetTiger delivers essential functionalities without overwhelming setup.”
  — Chidera Nwankwo, Biomedical Tech Lead
• Demo: Watch demo

Fixably

Fixably excels at managing repair workflows and tracking medical device maintenance, making it ideal for clinical engineering departments.

• Key Features

• • Ticket-based repair processes
  • Inventory of spare parts and tracking
  • SLA-based workflow and parts traceability

• Pros & Cons

• • Pros: Robust repair workflows tailored for devices
  • Cons: Narrow focus on repair rather than general asset tracking

• Pricing
  Starts at $90/month
• Expert Commentary
  “Fixably streamlines device repair cycles, minimizing downtime in clinical settings.”
  — Fatima Ajayi, Clinical Engineering Supervisor
• Demo: Watch demo

Hardcat Asset Management

Hardcat is a robust enterprise-grade asset management platform trusted by hospitals and government health bodies worldwide. It offers granular tracking for both IT and medical assets with an emphasis on auditing and lifecycle control.

• Key Features

• • Complete lifecycle tracking and auditing
  • Mobile app for field-based inventory updates
  • Maintenance scheduling and issue tracking
  • Multi-location asset hierarchy and tagging

• Pros & Cons

• • Pros: Highly secure; built for large-scale healthcare networks
  • Cons: Requires a dedicated implementation team

• Pricing
  Custom pricing based on asset volume and modules selected
• Expert Commentary
  “Hardcat’s detailed audit and compliance reporting make it ideal for national health systems and large hospital groups.”
  — Dr. Judith Omobolanle, Health Systems IT Auditor
• Demo: Watch demo

ITarian Asset Management

ITarian provides an all-in-one IT management suite, including powerful asset management, remote monitoring, and patch automation—especially helpful for decentralized healthcare organizations.

• Key Features

• • Agent-based discovery of hardware/software
  • Patch and vulnerability management
  • Remote device control and health monitoring
  • Cloud-based admin console for remote teams

• Pros & Cons

• • Pros: All-in-one IT management solution with asset tracking included
  • Cons: User interface could be more modern

• Pricing
  Free for small teams; custom enterprise pricing available
• Expert Commentary
  “ITarian offers excellent remote visibility for distributed healthcare teams managing both onsite and telemedicine infrastructure.”
  — Adewale Bakare, Digital Health Infrastructure Engineer
• Demo: Watch demo

LightBlue

LightBlue delivers a modern, mobile-first IT asset management platform with cloud-first architecture—well-suited for healthcare teams adopting remote and hybrid workflows.

• Key Features

• • Agentless scan for computers and mobile devices
  • Lightweight interface with quick-deployment options
  • Asset tagging and location management

• Pros & Cons

• • Pros: Fast deployment with minimal admin overhead
  • Cons: Lacks deep feature sets like contract management

• Pricing
  From $29/month per user
• Expert Commentary
  “LightBlue is agile and ideal for digital-first healthcare environments.”
  — Temitope Kareem, IT Infrastructure Manager
• Demo: Watch demo

KACE Systems Management Appliance (Dell)

The Dell KACE appliance offers unified endpoint management, combining ITAM with patching, software distribution, and device configuration tools ideal for hospital networks.

• Key Features

• • Hardware/software inventory and agent-based queries
  • Patch management and software deployment
  • Configuration and user endpoint tracking

• Pros & Cons

• • Pros: All-in-one endpoint and asset management
  • Cons: Requires dedicated hardware or VM

• Pricing
  Custom pricing; typically licensed per device
• Expert Commentary
  “KACE is a powerhouse for hospitals needing complete endpoint lifecycle control.”
  — Dr. Ebenezer Nwachukwu, IT Infrastructure Director
• Demo: Watch demo

Conclusion

For healthcare businesses looking to increase compliance, decrease downtime, and save expenses, effective IT asset management is essential. The 30 products that are presented here range from enterprise-grade platforms like IBM Maximo and Dell KACE to lightweight asset trackers like AssetTiger and Snipe-IT. There is a solution that fits your needs and scale, whether you are managing networked medical equipment, clinical devices, or laptops. By making informed decisions, your company may guarantee dependable operations, increased clinical effectiveness, and better patient care through strong IT asset management and visibility.