Top 30 Best Healthcare Staffing and Workforce Management Platforms

Healthcare staffing and workforce management platforms help medical facilities stay organized and fully staffed. These digital tools support hospitals, clinics, and other care providers in finding and managing staff. These platforms make it easier to locate qualified professionals by automating parts of the recruitment process. They often include features for tracking licenses, credentials, and certifications, while giving recruiters access to a list of vetted candidates who are ready to work. Once staff are hired, the focus shifts to making sure shifts are filled and operations stay on track. Scheduling tools allow managers to assign shifts, track work hours, and manage overtime more efficiently. They also help facilities stay compliant with labor laws and avoid staffing shortages, especially during busy seasons or unexpected surges in patient numbers.

In addition, many of these platforms connect with payroll systems, time tracking tools, and analytics dashboards. This helps reduce the manual work that often comes with administrative tasks and provides clearer insight into labor costs and workforce performance.

Here’s a breakdown of the Top 30 Best Healthcare Staffing and Workforce Management Platforms that can support your organization’s day-to-day staffing needs while also helping you plan ahead.

Top 30 Best Healthcare Staffing and Workforce Management Platform

1. Deputy

Deputy helps healthcare teams manage staff more easily. It simplifies scheduling, time tracking, and compliance tasks. The system builds balanced rosters using staff availability, skills, and patient demand. This reduces manual work and keeps coverage consistent.

The mobile app makes shift management easier for staff. They can view schedules, swap shifts, and clock in or out using geolocation and facial recognition. These tools support flexibility and help prevent time theft. In addition, Deputy connects with payroll software to ensure accurate pay and legal compliance.

Features

• Smart scheduling that avoids conflicts and keeps shifts organized
• Accurate time tracking to support correct payroll
• Fast team updates through built-in notifications

2. Symplr 

Symplr workforce management helps healthcare facilities improve how they manage staff and control labor expenses. The platform gives managers clear insights into staffing needs while keeping costs in check. It prevents overtime, allowing leaders to make smarter choices that boost productivity. At the same time, the platform offers mobile tools that let employees handle scheduling, swap shifts, and manage open shifts, encouraging teamwork and a focus on patient care.

Key features include:

• Access to up-to-date data for better staffing decisions
• Tools for staff to manage their own schedules and shifts
• Support that covers both clinical and non-clinical teams

3. ShiftWizard

ShiftWizard, now part of HealthStream, helps healthcare teams manage staffing more efficiently while improving workplace communication. It simplifies scheduling for hospitals and clinics, helping reduce overtime and improve staff satisfaction. Managers can connect it with electronic medical records (EMR) and attendance systems, making it easier to make informed decisions. It also supports better work-life balance for staff and smoother coordination across departments through built-in communication tools.

Key Features

• Smart scheduling
• Tracking and analytics tools
• Integration with EMR and attendance systems
• Flexible communication options including email, text, and internal messaging.

4.  Connectream 

6. Workday HCM

Workday HCM offers a smart and flexible approach to handling HR for large healthcare organizations. Built to support complex needs, it simplifies how hospitals and medical facilities manage their workforce. From hiring to payroll, it keeps everything connected in one place, so teams can stay organized and efficient. The system also helps healthcare providers keep staffing levels right where they need to be, making shift planning and time tracking less of a hassle. On top of that, staff can take control of their schedules, benefits, and HR needs through an easy-to-use employee portal.

Features:

• All-in-one platform for HR, payroll, and talent management
• Automated handling of repetitive HR tasks using AI
• Up-to-date analytics and customizable reports for better decision-making
• Mobile-friendly access to manage HR tasks on the move.

7. AMN Healthcare

AMN Healthcare offers staffing solutions for healthcare organizations throughout the United States. They connect nurses, physicians, allied health professionals, and leadership candidates with both temporary and permanent job opportunities. Their expertise spans travel nursing, locum tenens physicians, and healthcare executive recruiting. In addition, AMN provides technology tools to help healthcare companies handle growing demands, including vendor management systems, scheduling assistance, and virtual care options.

Key features

• Assistance with managing internal float pools and internal agency operations
• Access to up-to-date market insights and supplier performance data
• Compliance with SOC 2 Type II standards, ensuring strong data protection and privacy

8.  SnapCare

SnapCare is a healthcare workforce marketplace that uses AI to connect clinicians directly with healthcare facilities, cutting out the middleman and making staffing faster and more efficient. It helps facilities focus on using their own staff first before bringing in outside help, while offering clinicians flexible work choices and quick payment options.

Key features

• A shift escalation system that encourages facilities to fill shifts with their internal staff first, turning to outside contractors only when needed
• A mobile app that allows clinicians to easily manage their shifts and track timecards
• Staffing options covering permanent placements, PRN (as-needed), and contract roles

9. Sling 

Sling provides workforce management tools that help healthcare organizations stay organized and keep their teams connected. Healthcare workers can clock in and out using mobile devices or on-site kiosk apps, making attendance tracking easier. The system also monitors staff location with GPS to ensure they are where they need to be during shifts. Notifications alert managers when employees are late, miss their shifts, or start overtime hours.

Key features

• Schedule builder for creating and managing shifts
• Time clock with GPS to track attendance and location
• Individual and group messaging to keep communication open and quick

10. Quinyx

Quinyx is a workforce management platform that uses artificial intelligence to improve staffing and simplify daily operations. It works well in busy settings like healthcare, where it helps predict staffing needs and reduces administrative workload. The platform makes scheduling easier and offers an intuitive experience for both managers and employees.

Key Features:

• AI-powered forecasting to create better schedules and reduce costs
• Automated payroll integration to ensure accurate processing
• Mobile notifications that keep users instantly informed about schedule changes

11. UKG Pro

UKG Pro is a strong option for hospitals and healthcare facilities looking to manage complex workforce needs. It offers AI-driven workforce analytics along with detailed compliance tracking to keep operations running smoothly. The mobile-friendly interface makes it easier for staff to access important tools on the go. Additionally, the employee engagement tools encourage a positive work environment and help reduce turnover. Payroll and benefits administration are combined within the platform, providing HR teams with a unified system.

Key features

• Detailed absence and accrual management
• Payroll and compliance reporting integrated into one system
• AI-powered insights for better workforce decisions

12. BambooHR

BambooHR offers an easy-to-use HR solution for small and mid-sized healthcare organizations. It makes recruitment easier by handling applicant tracking smoothly and helps manage employees with automated onboarding and offboarding processes. Healthcare administrators can monitor staff development and set clear performance goals using its performance management tools. The platform also connects effortlessly with payroll systems, making HR tasks more straightforward for busy teams.

Key Features:

• Centralized employee database with customizable fields
• Automated workflows for time-off requests and approvals
• Integrated applicant tracking system (ATS) for recruiting new staff.

13.  Hubstaff

Hubstaff is a workforce management platform that helps businesses efficiently handle remote, hybrid, and field teams. It provides a variety of tools aimed at boosting productivity, keeping operations compliant, and making administrative duties easier. The platform tracks time accurately, monitors locations through GPS, automates payroll processes, and generates detailed reports, helping organizations keep clear visibility and improve how their teams perform.

Key features

• Scheduling and tracking employee work hours with precision
• Managing tasks to keep teams organized and focused
• Offering insights into productivity trends to identify areas for improvement.

14. ShiftMed

ShiftMed offers a simple way for healthcare providers to hire credentialed nurses, either for permanent roles or temporary shifts, avoiding the hassle and high costs of traditional agencies. It uses artificial intelligence to match nurses to open shifts quickly, pulling from your own staff or ShiftMed’s pool of qualified professionals.

Features

• Access to a marketplace of credentialed nurses
• A comprehensive database of nursing staff
• Automated shift scheduling using AI
• Predictive reporting and data insights to help plan ahead

15. Aya Connect

Aya Connect, uses advanced technology to improve how staff are recruited and deployed. It applies AI and machine learning to forecast staffing demands, which helps control labor expenses and boosts efficiency. The platform also improves communication between healthcare facilities and clinicians, making it easier to adjust staffing as needs change. Aya Healthcare’s focus on innovation and quality has earned them a strong reputation in the healthcare staffing world.

Key Features:

• AI-powered tools that predict staffing requirements
• Integration with HRIS, VMS, and scheduling systems
• Mobile app that allows clinicians to schedule their own shifts

16. Paycor

Paycor offers a healthcare staffing and workforce management platform built specifically for small to mid-sized businesses. It combines payroll, scheduling, recruitment, and compliance tools into a single, easy-to-use system, helping healthcare organizations handle their HR tasks more efficiently. The platform includes features like on-demand pay, predictive analytics, and mobile access, which support teams in improving workforce management, lowering turnover, and staying compliant with regulations. Its straightforward design and dependable support make it a practical choice for healthcare leaders focused on managing their staff effectively.

Features:

• Automated payroll processing that ensures tax compliance
• Mobile access allowing employees to manage schedules and benefits
• Integrated tracking for time and attendance

17. NurseIO 

NurseIO gives nurses, caregivers, and healthcare professionals the freedom to choose their shifts and work locations, putting them in control of their time. At the same time, medical facilities gain quick access to a pool of skilled workers who can fill shifts as needed. The platform makes it easier for both sides to connect and work together efficiently, promoting a better balance between work and personal life.

Features

• AI assistant ELLA helps schedule shifts quickly
• Clear pricing lets facilities see and manage staffing costs upfront, with no hidden fees
• In-app messaging supports direct conversations.

18.  Oracle

Oracle offers a powerful HR solution that fits well into the operations of large healthcare networks. It helps administrators make smarter choices using AI-based analytics and simplifies workforce planning. Healthcare teams can also rely on it to handle payments accurately and stay updated with shifting labor regulations.

Features

• AI-powered workforce analytics
• Mobile-friendly access
• Compliance tracking
• Tools to support employee engagement

19. HRMantra

HRMantra is an AI-driven HR and payroll software that simplifies workforce management for healthcare organizations. It covers every stage of the employee journey from hiring to retirement helping teams handle tasks more efficiently while staying compliant with industry standards. It offers mobile access, multilingual support, and smart tools that make day-to-day HR responsibilities easier to handle both at a desk or remotely. The interface is intuitive, and the features focus on making HR work less complicated and more productive.

Features

• AI-powered resume screening and recruitment chatbots
• Payroll processing with support for multiple currencies and local tax rules
• Integrated attendance and leave tracking linked to payroll.

20. IntelyCare

IntelyCare makes it easier for nurses to find shifts that fit their schedules while helping healthcare facilities keep shifts filled without scrambling at the last minute. With smart technology that considers location, qualifications, and past shift history, the platform connects the right nurses to the right roles. As staffing needs change, facilities can stay ahead with data insights that help them plan more effectively and improve care delivery.

Features

• Automated credential checks during hiring
• Mobile app for nurses to view and pick up shifts with clear pay details
• Reporting dashboards to track compliance and performance

21. HealthTrust

HealthTrust Workforce Solutions focuses on managing and staffing clinical teams for hospitals and healthcare systems. Their goal is to improve patient care, boost physician performance, and reduce costs. They provide contingent staffing, permanent placement, and labor management mainly for nursing and allied health professionals. Their services concentrate on the U.S. market without offshore options. Additionally, they offer nurse training and credentialing to promote patient safety and lower compliance risks.

Key features

• Educational programs for clinical staff development
• Nationwide reach with local service delivery
• Proprietary tools for predicting staffing needs

22. Gusto

For small healthcare practices, Gusto offers a simple and affordable HR and payroll solution that covers the basics without overwhelming complexity. It handles payroll processing automatically, manages employee benefits efficiently, and helps maintain compliance with labor laws. Gusto also includes straightforward tools for hiring and onboarding, making it a solid choice for small medical clinics and private practices looking to improve their HR tasks.

Features:

• Time tracking and attendance
• Automated compliance
• Applicant tracking system (ATS): Simplifies job postings and candidate management

23. ADP Workforce Now

ADP Workforce Now is a cloud solution that helps mid-sized businesses handle payroll, HR, and compliance more efficiently. It simplifies complex payroll tasks across multiple states and keeps tax rules current to reduce mistakes. HR teams get useful workforce data to improve staffing decisions and cut down on wasted effort. This all-in-one platform supports organizations looking for comprehensive HR management.

Key features

• Automated payroll processing
• Integrated time and attendance tracking
• Applicant tracking and onboarding

24. Ceridian Dayforce

Ceridian Dayforce combines compliance management, payroll automation, and AI-driven workforce planning in one platform. It works especially well for healthcare organizations that need to meet strict regulations while managing their staff effectively. The platform also includes tools like employee engagement surveys and attendance tracking, which help employers better understand their teams and improve scheduling to prevent staff burnout.

Key features

• Mobile Access
• Compliance Management
• On-Demand Pay: Employees get access to their earned wages anytime without waiting for payday.

25. iSolved

iSolved is a cloud HR software built specifically for healthcare organizations needing payroll, scheduling, and compliance tools combined in a single platform. It handles payroll and tax tasks automatically, easing the workload on HR teams. With tools focused on employee engagement and benefits management, iSolved offers a cost-effective option packed with useful features for healthcare providers.

Key features

• Scheduling with shift management and coverage tracking
• Employee self-service portal
• Benefits enrollment and administration integration

26. Medely

Medely is a healthcare staffing and workforce management platform that simplifies how healthcare facilities manage their staffing needs and offers flexible job options for healthcare workers. Its Talent Marketplace connects facilities to more than 300,000 carefully vetted nurses and allied health professionals, helping fill shifts quickly. The Talent Fusion platform adds another layer by combining internal resource management, credentialing, vendor oversight, and scheduling into one system. This helps facilities cut labor costs, rely less on traditional agencies, and keep patient care quality high.

Key features

• Mobile app for scheduling and shift management
• Vendor management integration
• Workforce analytics and reporting based on data

27. MakeShift

MakeShift is a healthcare staffing and workforce management platform built to address the specific challenges healthcare organizations face. It focuses on improving how teams schedule shifts, communicate, and follow regulations, all while keeping employees satisfied. The platform offers an intuitive interface accessible on mobile devices, helping staff manage their shifts, check availability, and maintain proper staffing levels with ease.

Key features

• Easy access to available shifts for employees
• Creation of rotating shift schedules to evenly distribute work
• Simple shift swapping between staff, with manager approval via mobile

28. Rotageek

Rotageek is a cloud workforce management platform built specifically for healthcare organizations. Created with input from clinicians, it focuses on simplifying scheduling, boosting staff involvement, and helping organizations follow labor laws. The system uses AI to improve rota planning and predict staffing needs. It also connects easily with current HR and payroll systems. Employees can manage shifts, track time, and request leave through a mobile app, while managers get up-to-date analytics and reporting tools to make operations smoother and cut down on paperwork.

Features:

• AI-based labor demand forecasting
• Automated and manual rota creation
• Mobile shift management for employees

29. OnShift

OnShift is a cloud software focused on managing workforces in long-term care and senior living facilities. It improves the experience for employees while giving managers clear data and insights through a single platform. The software brings together tools that help with recruitment, scheduling, payroll, and employee engagement. These tools work together to lower turnover and raise the quality of care. OnShift also offers analytics that help organizations improve staffing, maintain compliance, and boost overall operations.

Features:

• Talent acquisition
• Workforce scheduling
• Time and attendance tracking

30. NurseGrid

NurseGrid tackles the common challenge of short staffing in healthcare by giving nurses control over their schedules and helping facilities keep everyone updated about shift changes instantly. The NurseGrid mobile app connects nurses and management, making it easier to handle scheduling tasks, request time off, and stay in touch with teammates. This reduces paperwork and frustration, while boosting staff morale.

Key features

• Float pool staff management
• Quick messaging and shift dispatching
• Accurate overtime tracking and calculation.

Hospitals and healthcare facilities often struggle with outdated manual processes that add to administrative tasks and cause scheduling problems. Workforce management tools are changing how healthcare staffing works by automating essential tasks, boosting employee morale, and cutting down mistakes in patient care. These platforms help reduce labor expenses, quickly fill urgent openings, and enhance clinician satisfaction. Selecting the right tool depends on your organization’s size, objectives, and staffing approach. With the right choice, you can turn your workforce into a key strength.

Read also Top 10 Best Payroll Software for Healthcare